Full Time Admin Assistant Jobs, in ES Innovation Lab Petaling - Maukerja

Key Responsibilities

Administrative Support

• Perform daily administrative and clerical duties.

• Prepare, organize, and maintain documents, records, and filing systems.

• Handle data entry and ensure accuracy of company records.

• Manage incoming and outgoing correspondence, emails, and courier services.

• Assist in preparing reports, letters, memos, and other documents.

Office Coordination

• Answer phone calls, screen inquiries, and direct them to the appropriate personnel.

• Coordinate meetings, appointments, and company events.

• Maintain office supplies inventory and arrange replenishment when necessary.

• Ensure proper maintenance of office equipment and facilities.

Documentation & Record Management

• Maintain employee, supplier, and company records systematically.

• Assist in preparing and updating company forms, policies, and procedures.

• Ensure confidentiality and security of company information and documents.

Purchasing & Inventory Support

• Assist in sourcing and purchasing office supplies and operational necessities.

• Monitor stock levels of office consumables.

• Coordinate with suppliers regarding orders, deliveries, and invoices.

Coordination & Communication

• Liaise with internal departments and external parties when required.

• Support management with administrative tasks and special projects.

• Follow up on pending matters and ensure timely completion of assigned tasks.

Compliance

• Ensure proper documentation and record retention in accordance with company policies.

• Adhere to company rules, procedures, and confidentiality requirements.