Kerja Sepenuh Masa, Admin Assistant - Assistant, Admin di Asian Pac Holdings Sabah - Maukerja

Maintain proper filing and documentation system for both softcopy and hardcopy records.

Record, date-stamp, distribute and process incoming and outgoing documents, mails and correspondences.

Assist in planning, organizing and coordinating daily operational resources and administrative support.

Follow up on purchase orders, delivery schedules and shipment matters according to approved timelines and priorities.

Prepare, update and maintain relevant department records, checklists, forms and reports.

Maintain and update Tenant & Customer Management-related documentation in Microsoft Teams, including SOPs, policies and related records.

Compile and submit weekly, monthly and management reports accurately and within the required timeline.

Coordinate with tenants, internal departments, consultants, suppliers, vendors and contractors where required.

Assist in document creation, revision and proper version control.

Manage and generate accurate reports relating to tenants’ utilities and related matters.

Coordinate with the Finance Department to ensure invoices and payment-related documents are processed accurately and on time.

Monitor departmental budget and expenditure and highlight any discrepancies or concerns.

Ensure all department forms, logs and checklists are properly maintained, updated and readily available.

Support compliance with company policies, SOPs, internal control procedures and applicable laws or regulations.

Perform other administrative duties as assigned by the superior or Management.

Minimum Diploma in Business Administration, Management, Accounting, Property Management or related field.

Minimum 1 year of relevant working experience, preferably in administration, property management, mall operations, tenant management or customer service support.

Basic knowledge of accounting, invoices, payment processing or financial records will be an added advantage.

Able to use Microsoft Office 365, including Word, Excel, Outlook and Teams.

Good filing, documentation and record-keeping skills.

Able to prepare reports and work with deadlines.

Good communication and coordination skills.

Able to work with tenants, internal departments, vendors, contractors and external parties professionally.

Detail-oriented, organised and able to multitask.

Able to work independently with minimum supervision and as part of a team.

Good command of English and Bahasa Malaysia, both written and spoken.

Experience in a shopping mall, property management, building management or tenant management environment will be an advantage.

Familiar with purchase orders, invoices, utilities records, payment follow-up and basic administrative control.

Mature, reliable and able to maintain confidentiality.

Pleasant personality with a strong sense of responsibility and urgency.

Willing to learn and support operational requirements when required.