- Seksyen 10 Selangor Malaysia
Sepenuh Masa Senior Facility Coordinator Jobs, in JLL Seksyen 10 - Maukerja
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Senior Facilities Coordinator SFC
Position Overview
The SFC serves as the on-site point of contact for all facility operations, ensuring a safe, functional, and presentable workplace environment. This role encompasses daily operations management, vendor coordination, safety compliance, and stakeholder support.
Key Responsibilities
Daily Operations Management
Position Overview
The SFC serves as the on-site point of contact for all facility operations, ensuring a safe, functional, and presentable workplace environment. This role encompasses daily operations management, vendor coordination, safety compliance, and stakeholder support.
Key Responsibilities
Daily Operations Management
- Conduct morning walkthroughs of all floors, common areas, workspaces, meeting rooms, pantry, and reception to ensure cleanliness and readiness
- Inspect and maintain all building systems including lighting, HVAC, electrical systems and plumbing. Manage scheduled maintenance via vendors and respond to breakdowns and faults.
- Manage meeting room readiness, cleanliness, sanitisation, and AV equipment functionality
- Monitor and manage the meeting rooms and reservation system, including follow-up on no-shows and unreleased bookings
- Manage and restock pantry consumables
- Support client office events and meetings
- Ensure emergency exits remain unobstructed at all times
- Maintain and replenish first aid supplies and emergency equipment
- Conduct weekly safety walkthroughs and inspect all emergency equipment
- Review incident logs and ensure all incidents are properly recorded and actioned
- Coordinate fire extinguisher inspections, AED checks, and emergency lighting tests
- Participate in safety drills and training sessions, support as floor warden
- Monitor office landscaping and indoor plants, coordinating maintenance with vendors
- Check and manage digital displays, wall screens, and TV systems at front-of-house and working café areas
- Maintain office supplies inventory including stationery, paper, printer consumables, and cleaning materials
- Update and maintain the Office Fault Reporting & Feedback system
- Track and follow up on outstanding defects with vendors
- Serve as the primary on-site contact for all vendors and contractors
- Coordinate, schedule, supervise and monitor vendor work including caterers
- Schedule and coordinate vendor visits for repairs, maintenance, and servicing
- Process work permits for vendor activities on site
- Review vendor contracts approaching renewal and provide recommendations
- Coordinate landscape vendor visits for watering, trimming, replanting, and deep maintenance
- Obtain quotations and approvals for ad-hoc facility requests
- Process goods receipts (GRs) for services and goods received
- Handle invoice processing from vendors and compile supporting documentation
- Track and monitor invoice status and payment processing
- Prepare weekly operational summaries including defect status, critical facility updates, and cost reports
- Update maintenance logs with all completed works
- Maintain facilities management database including asset registers, warranties, and maintenance histories
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