Kerja Sepenuh Masa Integrated Management System (IMS) Executive, Gaji tinggi MYR 5,000 di KINERGY ADVANCEMENT BERHAD Federal Territory - Maukerja

Position Description Summary

The IMS Executive will oversee the daily maintenance, continuous improvement, and administrative integrity of the Group's Integrated Management System (IMS). This position is central to driving cross-system internal audits, acting as the primary point of contact for external certification bodies, and tracking corporate-wide corrective actions to guarantee total audit readiness.

Key Roles and Responsibilities

1. Cross-System Internal Auditing

• Plan, schedule, and execute comprehensive internal audits across all corporate departments, ensuring rigorous evaluation against ISO 9001, 14001, and 45001 standards.
• Develop detailed internal audit reports that highlight systemic compliance gaps, operational inefficiencies, and opportunities for corporate process improvement.
• Train and guide internal cross-auditors from various departments to maintain a high level of auditing capability and objectivity across the Group.

2.Audit Coordination and Scheduling

• Maintain and update the annual Group Master Audit Plan, carefully coordinating schedules to minimise operational disruption while ensuring complete system coverage.
• Facilitate pre-audit briefings and post-audit debriefs with Heads of Departments (HODs) to align expectations, define audit scopes, and clarify evaluation criteria.
• Manage the internal audit logistics pipeline, ensuring all necessary documentation, procedural logs, and metadata registries are prepared and available ahead of schedule.

3.External Audit Liaison

• Serve as the primary operational coordinator and liaison with external certification bodies managing the scheduling, logistics, and scope of surveillance and recertification audits.
• Collate, organise, and present corporate-wide IMS evidence dossiers to external auditors, ensuring smooth navigation through the company's document control systems.
• Coordinate directly with the Management Representative to prepare executive summaries and present external audit outcomes during formal management reviews.

4.Independent CAR/NCR /OFI Tracking

• Own the corporate Corrective Action Request (CAR) and Non-Conformance Report (NCR) and Opportunity for Improvement (OFI) log, ensuring every identified gap is formally registered and categorised by risk level and continual improvement
• Conduct independent verification spot-checks to ensure that root-cause analyses conducted by departments are thorough and that implemented fixes are genuinely effective
• Follow up aggressively with HODs regarding overdue corrective actions, generating weekly status updates to ensure the company maintains a permanent state of audit readiness.

Duties & Responsibilities (Secondary Tasks)

1. Proper Filing.

2. Liaise with External and Internal as and when necessary.

3. Support in document preparation for tenders.

4. Ad-hoc meetings.

Job Requirements and Qualifications

Education and Experience

1. Possess a Bachelor’s Degree in Business Administration, Quality Management, Engineering, or an equivalent corporate/technical field.

2. Hold at least two (2) years of direct, hands-on experience in maintaining and administering integrated multi-ISO compliance networks within a corporate environment.

3. Demonstrate proven experience successfully participating in and coordinating large-scale external audits conducted by tier-one certification registrars.

Technical Skills and Competencies

• Hold an Internal Auditor credential in at least two (2) core standards (ISO 9001, ISO 14001, or ISO 45001 are required; ISO 37001 or ISO 50001 certifications are highly advantageous).
• CePSWAM Certification: Certified Environmental Professional in Scheduled Waste Management (issued by EiMAS / DOE Malaysia) (highly advantageous)
• Demonstrate proficiency in process mapping, standard operating procedure (SOP) drafting, and designing clear, measurable corporate KPI matrices.

Soft Skills

• Demonstrate exceptional attention to detail and meticulous organisational skills, ensuring that corporate records and audit trails remain flawless under scrutiny.
• Possess strong diplomatic and interpersonal skills, with the ability to confidently hold Senior Managers and HODs accountable to compliance deadlines without creating organisational friction.
• Exhibit excellent written communication skills, necessary for drafting clear, unambiguous corporate policies, audit findings, and executive compliance reports.

Performance Indicators (KPIs) for the Role

• Successfully execute and complete all scheduled cross-functional internal audits across all active standards (e.g., ISO 9001, 14001, 45001, 37001) strictly within the established annual calendar, while also conducting ad-hoc or special audits as required based on business needs, compliance risks, incidents, or management direction. .
• Achieve zero Major Non-Conformances during annual surveillance and recertification audits conducted by the external certification registrar
• Ensure that at least 90% of all issued Corrective Action Requests (CARs) and Non-Conformance Reports (NCRs) and Opportunities for Improvement (OFI) are resolved, verified, and signed off by the respective HODs within the stipulated 30-to-60-day window
• Successfully conduct and document 100% of the planned, independent departmental spot-checks designed to test whether the revised standard operating procedures (SOPs) are practically functioning.

Pay: RM3,500.00 - RM5,000.00 per month

Benefits:

• Additional leave
• Professional development

Work Location: In person