Kerja Sepenuh Masa, Technical Executive (Tender) di Cycle & Carriage - Maukerja

Reporting to the Fleet /Tender Manager, you will support Tendering business and to increase the fleet sales of new Mercedes-Benz Commercial vehicles, with emphasis on customer satisfaction.

Job description below:

1. Project Coordination & Contract Management

• Coordinate project activities in alignment with contract requirements and milestone timelines.
• Monitor and track project progress, ensuring timely delivery of deliverables.
• Liaise with internal teams and external stakeholders to ensure smooth execution of project schedules.
• Manage documentation and ensure compliance with contractual obligations, including delivery timelines, payment schedules, and reporting requirements.
• Support financial tracking of projects, including invoicing milestones and payment follow-ups.

2. Project Stability Calculation Support

• Assist in reviewing and verifying project-related stability calculations.
• Maintain proper documentation and records for calculation checks and approvals.

3. MS Office & Administrative Skills

• Proficient in Microsoft Word, Excel, and PowerPoint for reporting, data analysis, and presentations.
• Prepare reports, tracking sheets, and dashboards using Excel.
• Develop professional documentation and presentation materials as required.

4. Part Billing & Purchase Order Processing

• Prepare and manage part billing processes, including data tabulation and verification.
• Generate Purchase Orders (POs) for invoicing and coordinate with finance teams.
• Ensure accuracy and completeness of billing documentation.

5. Retail Operation Coordination Support

• Assist in coordinating retail operations to ensure smooth daily activities.
• Support communication between departments to resolve operational issues efficiently.
• Monitor and follow up on retail-related tasks and deliverables.

6. Parts Ordering & Coordination

• Review and verify required parts based on project or operational needs.
• Coordinate with the aftersales parts department to place orders on behalf of the sales team.
• Ensure accuracy of part specifications and timely submission of orders.
• Follow up on order status and ensure alignment with project or delivery timelines.

7. FRACAS Coordination (Failure Reporting, Analysis, and Corrective Action System)

• Support FRACAS processes by tracking and documenting reported issues.
• Coordinate with relevant teams to ensure timely analysis and corrective actions.
• Maintain accurate records of failure reports and corrective measures for continuous improvement.

8. Delivery Documentation Preparation

• Prepare and verify all necessary documentation for vehicle delivery.
• Ensure compliance with regulatory and company requirements prior to handover.
• Coordinate with relevant stakeholders to ensure smooth delivery processes.

9. Technical Support & Coordination

• Provide technical support related to vehicle information and specifications.
• Arrange jockey services and coordinate with contractors for operational needs.
• Act as a point of contact for technical queries, ensuring timely resolution and support.

10. VITAS Submission Support

• Support the preparation and submission of VITAS documentation in accordance with project and regulatory requirements.
• Assist in compiling required technical and administrative documents for submission.
• Coordinate with internal teams to ensure accuracy and completeness of submission materials.
• Track submission status and follow up on any required revisions or approvals.

11. Tender Coordination Support

• Assist in tender briefing preparation, including compilation of relevant documents and information.
• Support the tender submission process by coordinating required inputs from internal stakeholders.
• Participate in clarification phases by organizing documentation and supporting responses to queries.
• Ensure compliance with tender requirements, deadlines, and submission guidelines.