Full Time Executive Assistant - Management Trainee Jobs, in VISUAL RETALE HOLDINGS SDN BHD Selangor - Maukerja

About us
VISUAL RETALE is a dynamic and forward-thinking organisation committed to delivering excellence in our industry. We pride ourselves on fostering a collaborative and innovative workplace culture where talented individuals can grow and make a meaningful impact. Our team is driven by a shared commitment to quality, integrity, and continuous improvement, and we believe in investing in the development of our people to help them reach their full potential.

About the role
We are seeking an enthusiastic and organised Executive Assistant - Management Trainee to join our growing team. This is an exciting full-time opportunity based in Petaling Jaya Selatan, Selangor, designed for someone looking to develop their career in executive support and office administration. This role is strategically important to our organisation, as you will support senior management whilst gaining valuable experience across multiple business functions. As a Management Trainee, you will be given the opportunity to broaden your understanding of our business operations whilst providing essential administrative support to key stakeholders.

Key responsibilities

1. Provide comprehensive administrative support to senior management, including diary management, meeting scheduling and coordination

2. Prepare and organise meeting materials, agendas and minutes with accuracy and attention to detail

3. Handle correspondence, including emails, letters and other communications, ensuring prompt and professional responses

4. Manage and maintain filing systems, both physical and digital, ensuring all documentation is organised and easily accessible

5. Assist with travel arrangements, expense reporting and other logistical support as required

6. Support various business functions and departments to gain broad exposure to company operations

7. Contribute to the smooth running of office operations and support the implementation of administrative processes

8. Undertake research and data compilation tasks to support management decision-making

9. Maintain confidentiality and handle sensitive information with discretion and professionalism

What we're looking for

1. A qualification in Applied Science, Maths, Economics or a related field, or relevant practical experience

2. Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

3. Strong written and verbal communication skills with attention to grammar and professional presentation

4. Proficiency in AI Applications, Microsoft Office applications, including Word, Excel and PowerPoint

5. Professional telephone manner and excellent interpersonal skills

6. Ability to work independently and as part of a team in a fast-paced environment

7. Discretion and integrity when handling confidential and sensitive information

8. Flexibility and willingness to learn, as this is a development opportunity within the organisation

9. A proactive approach to problem-solving and continuous improvement

10. Preferred experience in a similar executive support or PA role would be advantageous

What we offer
At VISUAL RETALE HOLDINGS SDN BHD, we are committed to supporting the wellbeing and development of our employees. We offer a full-time position with a structured working environment that allows you to develop your skills and knowledge. As a Management Trainee, you will benefit from exposure to various departments and mentorship from experienced team members. We are committed to creating a supportive workplace where you can grow your career. We encourage applications from all qualified candidates and welcome conversations about how we can support your development and any adjustments you may require.

Apply now
If you believe you have the skills and enthusiasm to succeed in this role, we would like to hear from you. Please submit your application with a copy of your CV and a cover letter outlining your interest in this position.