Full Time Document Controller Jobs, in OSADI COMMERCIAL SUPPLIES SDN BHD Pulau Pinang - Maukerja

Key Responsibilities:

Document Management & Control

• Manage the complete document lifecycle, including document creation, review, approval, revision control, distribution, and archival.
• Maintain accurate document registers, revision history, and document status tracking.
• Ensure all documents are properly formatted, indexed, stored, and accessible through document management systems.
• Perform document quality checks to ensure completeness, accuracy, and compliance with internal requirements.
• Control confidential and sensitive project documentation.

Engineering & Project Documentation Support

• Coordinate engineering documentation such as drawings, specifications, procedures, work instructions, change notices, and technical reports.
• Support Engineering Change Management (ECN/ECR) processes by tracking document updates and approvals.
• Manage project deliverables and ensure timely submission of required documentation.
• Prepare document transmittals and coordinate document circulation among internal and external stakeholders.

System & Database Management

• Maintain documentation using electronic document management systems (EDMS) such as:
• Aconex
• SharePoint
• Documentum
• Teamcenter / PLM systems
• Other company-specific document management platforms
• Ensure data accuracy and integrity within document control systems.
• Generate document status reports and provide updates to project stakeholders.

Compliance & Audit Support

• Ensure documentation complies with company procedures, ISO standards, and customer requirements.
• Support internal and external audits by preparing required records and documentation evidence.
• Conduct periodic document reviews and housekeeping activities.
• Maintain proper document retention and archival processes.

Cross-functional Collaboration

• Work closely with Engineering, Quality, Manufacturing, Procurement, Project Management, and Operations teams.
• Coordinate with global teams to ensure consistent document control practices.
• Follow up with stakeholders on pending approvals and document submissions.

Requirements:

• Diploma / Degree in Business Administration, Engineering, Information Management, or related disciplines.
• 2–5 years of experience in document control, project administration, engineering administration, or similar roles.
• Experience working in an MNC, semiconductor, manufacturing, engineering, or high-tech industry is preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with document management systems such as Aconex, SharePoint, SAP, PLM, or ERP systems is an advantage.
• Knowledge of ISO documentation practices and change control processes preferred.

Work Location: In person