Full Time Accounts and Admin Assistant Jobs, Salary up to MYR 3,500 in Qualco Products (M) Selangor - Maukerja

Monthly Accounts and Reporting

• Prepare monthly financial reports (Income Statement and Balance Sheet) for both East and West Malaysia
• Verify and cross- check Sales Target prepared by colleague (Ms. Bong) and submit to the HR Department by the 7th of each month

Commission, Payroll and Claims

• Review payroll summary provided by HR Department and post related journal entries
• Ensure salary, commission and claim for Qualco East staff (processed by West Malaysia) are correctly recorded and posted

Account Payable (AP)

• Create new supplier account in the ERP System
• Verify, key in and post supplier invoice accurately
• Prepare and issue payments (cheques, Rentas) for creditors, claim and rebates
• Perform AP adjustments and knock-off prepayments (e.g. Additive)

Account Receivable (AR)

• Create new customer account in the ERP system
• Ensure customer statement are issued by the 5th of each month
• Perform AR adjustment (e.g. excess balance set-offs) and prepare AR Register
• Identify and resolve duplicate e-invoice submissions or QR code issues in the MyTax portal
• Prepare credit notes for promotions and incentives
• Maintain the Doubtful Debt Listing for audit purposes
• Verify the accuracy of 3% cash term and special discounts prior to posting

Inventory and Container Management

• Book containers and liaise with forwarders; follow up on damaged or defective items when necessary
• Email Additive invoice and packing slips to forwarders
• Compile photos of defective goods prepared by colleague (Ms Liew) and send to the CFO for write-off approval
• Perform cost adjustment and monthly WIP postings
• Ensure the stock count listing in Excel matches the ERP system report
• Participate in the annual year-end stock count in Kuching, including travel arrangements and auditor coordination
• Calculate landed cost and perform stock receiving entries in the ERP system

Banking

• Update the bank book daily
• Perform monthly bank reconciliation for Maybank and OCBC
• Monitor term loan balances and interest, and post relevant journal entries
• Provide monthly bank statements to colleagues (Ms Bong) for reconciliation and cheque return tracking
• Ensure Brunei cheques exchange rates are calculated correctly and complete Foreign Cheque MBB slips
• Request new cheque book as needed

Purchase Order Management

• Verify accuracy of Purchase Order (POs) created by colleague (Ms. Bong) and submit them via WhatsApp to the for Executive Director for approval
• Close completed purchase orders when applicable

Audit & Taxation

• Liaise with auditor and tax agent for annual audits and tax submissions
• Prepare audit-required schedules, including Accruals Listing and PPE Listings

Requirements:

• Minimum Diploma in Accounting, Finance, Business Administration or a related field
• Professional qualification such as LCCI or ACCA are an added advantage
• At least 3-4 years of working experience in accounting and/or administrative support
• Basic understanding of accounting principles including AP, AR, petty cash and journal entries
• Experience in handling full set of accounts is an added advantage
• Proficient in Microsoft Excel and familiar with other Microsoft Office tools
• Experience using accounting software or ERP systems (e.g., Finsoft, UBS, SQL, etc.) is an added advantage
• Well-organized with strong skills in document filing, data entry and record accuracy
• Able to work independently, manage multiple tasks and meet tight deadlines
• Good communication and interpersonal skills, especially when dealing with internal teams and external parties

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Maternity leave
• Professional development

Work Location: In person