Kerja Sepenuh Masa, Receptionist - Front Desk Executive di EMPIRE UNITED HOLDINGS SDN BHD WP Kuala Lumpur - Maukerja

Key Responsibilities 

1 . Front Desk Management 

• Welcome and register all visitors, clients, consultants, contractors, and suppliers. 

• Ensure visitors are attended to professionally and promptly. 

• Notify the relevant staff member of visitor arrivals. 

• Maintain the visitor logbook and issue visitor passes where required. 

• Ensure the reception and waiting areas are clean, tidy, and presentable at all times. 

2 . Telephone & Communication 

• Answer incoming telephone calls professionally. 

• Direct calls to the appropriate departments. 

• Take and relay accurate messages. 

• Respond to general enquirers or direct them to the relevant personnel. 

• Monitor the company's general email inbox and forward enquiries accordingly. 

3 . Meeting & Visitor Coordination 

• Schedule meeting rooms. 

• Prepare meeting rooms before meetings. 

• Arrange refreshments for visitors and meetings. 

• Coordinate visitor appointments with management. 

• Assist in organizing company events and internal meetings. 

4 . Mail & Courier Administration 

• Receive and distribute incoming mail and parcels. 

• Prepare outgoing courier shipments. 

• Maintain courier records and tracking information. 

• Coordinate document deliveries to clients, consultants, suppliers, and project sites. 

5 . Office Administration Support 

• Assist with filing and document organization. 

• Photocopy, scan, print, and bind documents. 

• Prepare basic correspondence and forms. 

• Update office contact lists. 

• Support administrative tasks assigned by management. 

6 . office Supplies Management 

• Monitor office stationery inventory. 

• Order office supplies when required. 

• Receive and check office deliveries. 

• Maintain pantry supplies. 

• Coordinate with office vendors and service providers. 

7 . Document Handling 

• Receive and record incoming documents. 

• Register incoming and outgoing correspondence. 

• Distribute documents to relevant departments. 

• Maintain proper filing systems. 

• Assist with document archiving. 

8 . Support to Project Teams 

• Assist in preparing tender and project documentation. 

• Print and organize construction drawings and reports. 

• Coordinate document dispatch to project sites and consultants. 

• Support project administrators with general administrative tasks when needed. 

9 . Office Facilities Coordination 

• Report maintenance issues to the Administration Department. 

• Coordinate with cleaners, maintenance contractors, and building management. 

• Ensure reception equipment is functioning properly. 

• Monitor meeting room cleanliness and readiness.

10. General Administrative Duties 

• Maintain company notice boards. 

• Assist with staff travel arrangements. 

• Support onboarding activities for new employees. 

• Handle miscellaneous administrative tasks assigned by management. 

• Perform any other duties as directed by supervisors. 

Required Qualifications 

SPM, Diploma, or Certificate in Business Administration, Office Management, or a related field. 

Minimum 1–2 years of experience in a receptionist or administrative role.