Full Time Junior Executive Assistant Jobs, in Bin Zayed International (M) Berhad Kuala Lumpur - Maukerja

Responsibilities

Administrative Support

• Provide day-to-day administrative support to ensure efficient office operations.

• Prepare, update, organize and maintain office documents, records, reports, forms and filing systems.

• Handle incoming and outgoing correspondence, including emails, letters, courier packages and internal communications.

• Assist in preparing meeting materials, presentation packs, reports, and supporting documents.

• Ensure documents are properly filed, archived, retrieved and handled in accordance with confidentiality requirements.

• Take initiative to improve office processes, filing systems, templates, checklists and administrative workflows.

• Perform other related administrative duties and special assignments as directed by the GMD.

Communication & Liaison

• Greet visitors, guests, suppliers and employees in a professional and courteous manner.

• Answer, screen, and route incoming calls or enquiries to the appropriate person or department.

• Provide accurate information and assistance to employees, visitors and external parties where appropriate.

• Maintain GMD Office area, meeting rooms and shared office spaces in a neat, organized and presentable condition.

Office & Project Management

• Support event planning and corporate functions involving the GMD and Management.

• Book meeting rooms, prepare meeting facilities, arrange refreshments and ensure required equipment is available.

• Assist with calendar management, meeting invitations, attendance tracking and follow-up reminders.

• Support the preparation of agendas, minutes of meetings and meeting documentation.

• Assist with travel arrangements, accommodation bookings, transport coordination and itinerary preparation when required.

• Monitor office supplies, stationery, pantry items and equipment inventory of GMD Office to ensure adequate stock levels.

• Liaise with internal team, suppliers, building management for the efficiency of office operations.

• Prepare and maintain simple expense records, petty cash logs, claims documents and reimbursement forms for GMD Office.

• Check supporting documents for completeness, accuracy and proper approvals before submission.

• Coordinate with Finance and Administrative Department on payment matters, billing enquiries and document follow-ups.

• Provide support on ad hoc assignments and perform other duties as directed by your superior when required

Competency

• Confidentiality & Trustworthiness – Handles sensitive information with discretion.

• Proactivity – Anticipates needs and takes initiative.

• Attention to Detail – Ensures accuracy in documentation and scheduling.

• Interpersonal Skills – Builds strong relationships across all levels.

• Time Management – Prioritizes tasks effectively in a fast-paced environment.

Requirements

• Bachelor’s degree in business administration, Office Management, or a related field.

• Minimum of 3 years' experience as a Personal Assistant (PA), Executive Assistant (EA), Cabin Crew or in a similar administrative support role.

• Excellent organizational, time management, and multitasking skills, with strong attention to detail.

• Strong written and verbal communication skills in a professional business environment.

• High level of integrity, discretion, and professionalism when handling confidential information.

• Proficient in Microsoft Office Suite and digital collaboration tools.

• Ability to work effectively under pressure, manage multiple priorities, and adapt to changing business needs.

• Self-motivated, resourceful, and capable of working independently with minimal supervision.

• Candidates who are available for immediate employment or can join at short notice will be given priority.