Kerja Sepenuh Masa, Admin Assistant di Maha Group WP Kuala Lumpur - Maukerja

We are looking for a responsible and detail-oriented Admin Assistant to join our Infrastructure Technology Department. This position is ideal for fresh graduates in IT or related fields who are interested in building their career at the intersection of technical administration, procurement and infrastructure coordination.

You will assist with the preparation of documents such as tenders, quotations, delivery and purchase orders and invoices. You’ll also help track customer accounts, follow up on payments, liaise with suppliers and support the overall administrative operations of the department.

Key Responsibilities:

Tender & Quotation Management

• Assist in preparing and submitting tenders and project proposals related to infrastructure works.

• Prepare quotations based on project requirements or customer inquiries.

• Coordinate with the technical team to ensure accurate costing and scope of work before submission.

Procurement & Documentation

• Issue Purchase Orders (PO) and Delivery Orders (DO) for IT infrastructure equipment (e.g. servers, switches, cabling, network tools).

• Liaise with suppliers to check product availability, pricing and lead times.

• Compare supplier quotations and ensure compliance with company purchasing policies.

• Track delivery status and update relevant stakeholders.

Invoicing & Payment Tracking

• Generate and manage invoices and ensure timely billing to clients.

• Maintain and update customer lists and project billing status.

• Follow up with customers on outstanding or pending payments.

• Record and report collection progress to the Finance/Accounts department.

Administrative Support

• Maintain organized records of all quotations, tenders, invoices, DOs and POs.

• Assist in updating internal systems with customer, supplier, and project information.

• Coordinate with internal departments to ensure smooth execution of projects and procurements.

• Support general IT admin tasks as needed (e.g., helping with documentation, scheduling maintenance).

Requirements:

• Fresh graduate with a Diploma in Information Technology, Business Administration or a related field.

• Basic understanding of IT infrastructure products (servers, networking devices, cabling) is a plus.

• Strong proficiency in Microsoft Excel, Word, email communication and project management will take an advantage.

• Good organization and documentation skills.

• Able to communicate with vendors, suppliers and clients professionally.

• Willingness to learn, take initiative and handle multiple tasks at once.

Working Hours:

• Monday – Friday: 08:30 AM – 05:30 PM

• Saturday: 08:30 AM – 01:00 PM (Alternate Saturday)

Job Type: Full-time

Salary: RM2,000 - RM2,700.00

Location: Jalan Kuching, Kuala Lumpur

Contact:

• Office: ************* 2181

• Website: *************