Full Time General Admin Jobs, salary up to MYR 1,700 in MEGA ARMADA ENTERPRISE Selayang - Maukerja

Position: General Admin
Location: Mega Armada Enterprise, Selayang, Batu Caves
Employment Type: Full-Time

Job Responsibilities

Administration

• Manage daily administrative and general office operations.
• Handle incoming calls, emails, WhatsApp messages and general enquiries.
• Prepare letters, memos, forms and other company documents.
• Maintain proper physical and digital filing systems.
• Manage office supplies, utilities, equipment and general office requirements.
• Maintain records of clients, suppliers, employees and company assets.
• Arrange meetings, appointments, deliveries and courier services.
• Assist management with schedules, reminders and follow-up tasks.

Accounts and Finance

• Record daily income, expenses and financial transactions.
• Issue invoices, official receipts, credit notes and statements of account.
• Monitor accounts receivable and follow up on outstanding client payments.
• Record supplier invoices and monitor accounts payable.
• Prepare payment vouchers and organise supporting documents for payments.
• Perform bank reconciliation and maintain updated cashbook records.
• Manage petty cash and prepare monthly petty cash reports.
• Process staff claims, allowances and reimbursements.
• Organise receipts, bills, purchase invoices and payment documents.
• Assist in preparing monthly profit and loss information and basic management reports.
• Prepare and maintain records for SST or other applicable tax submissions.
• Liaise with external accountants, auditors, tax agents and the company secretary.
• Prepare accounting documents for monthly and annual closing.
• Maintain confidentiality of the company’s financial information.

Purchasing and Project Administration

• Prepare quotations based on information and pricing approved by management.
• Maintain records of quotations, purchase orders, delivery orders and invoices.
• Request quotations and pricing from suppliers.
• Prepare purchase orders after receiving management approval.
• Coordinate material orders, collections and deliveries.
• Create and maintain administrative files for each project.
• Collect service reports, photographs and supporting documents from the operations team.
• Follow up on pending reports, purchase orders and project documentation.
• Assist in preparing project completion documents for clients.

Payroll and HR Support

• Maintain employee attendance, leave, overtime and medical leave records.
• Prepare monthly payroll calculations for management review.
• Assist with EPF, SOCSO, EIS and PCB documentation or submissions.
• Maintain employee personal files and employment records.
• Assist in recruitment, interview arrangements and employee onboarding.
• Prepare employment letters and basic HR documents.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related field.
• At least one year of experience in administration or basic accounting is preferred.
• Fresh graduates with strong accounting knowledge are encouraged to apply.
• Familiar with accounting software such as AutoCount, SQL Accounting, UBS, QuickBooks or similar systems.
• Proficient in Microsoft Word and Excel.
• Basic understanding of bookkeeping, invoicing, accounts receivable and accounts payable.
• Knowledge of payroll, EPF, SOCSO, EIS and PCB is an advantage.
• Able to communicate in Bahasa Malaysia and English.
• Responsible, organised, detail-oriented and trustworthy.
• Able to work independently and manage multiple responsibilities.
• Good follow-up and time-management skills.
• Experience in an engineering, maintenance or construction company is an advantage.

Preferred Candidate

• Able to handle full-set accounts or willing to learn.
• Experienced in monthly account closing and bank reconciliation.
• Able to prepare accurate financial records for review by management and external accountants.
• Comfortable supporting general administration and project documentation.
• Able to handle confidential company and employee information professionally.

Pay: From RM1,700.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Selayang: Reliably commute or planning to relocate before starting work (Preferred)

License/Certification:

• Driving License (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person