Kerja Sepenuh Masa, Administrative Executive di SSRV Group Federal Territory - Maukerja

Company Description SSRV Group is Malaysia’s leading integrated property and facilities management company, delivering end-to-end services across diverse real estate portfolios. The organization focuses on optimizing building performance, enhancing tenant satisfaction, and ensuring safe, efficient operations. SSRV Group combines professional expertise with innovative solutions to support sustainable property management. Team members benefit from an environment that values collaboration, continuous improvement, and long-term career development.

Job Summary: The Administrative Executive will handle day-to-day office administration, including managing correspondence, scheduling meetings, maintaining records, and preparing documents and reports. The role includes providing executive-level administrative assistance, coordinating internal and external communications, and supporting management in organizing events and meetings. The Administrative Executive will liaise with various departments, assist with basic procurement and facilities-related requests, and ensure smooth office operations in line with company policies and procedures.

Job Description

• Coordinate the supplies of uniforms, stationery, office equipment, automation, and other office necessities.
• Answer phone calls promptly with proper courtesy and professionalism and take messages accordingly.
• Responsible for purchasing activities and supplier management to ensure adequate supply availability.
• Ensure all company assets are registered and tagged, conduct asset audits at intervals determined by management, and prepare audit reports for the Management Review Meeting upon completion.
• Perform various administrative office activities, including opening, sorting, and distributing incoming mail.
• Maintain and update the filing system, records, and data entry.
• Keep records of all utility bills.
• Ensure company vehicles are in good condition by monitoring maintenance schedules, road tax, and insurance renewal dates.
• Handle company events and conferences.
• Manage office equipment such as photocopiers, computers, and facsimile machines, and ensure sufficient supplies are available for all project sites.
• Actively participate in all management system-related activities to ensure the implementation and maintenance of the company's certifications.
• Perform any other duties as and when assigned by the management.
• This is a full-time, on-site Administrative Executive role based in Menara UOA Bangsar.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field is preferred.
• Proficient in Microsoft Office applications.
• Good command of written and spoken English and Bahasa Malaysia.
• Minimum 1–2 years of experience in administrative roles with sound knowledge of document management, scheduling, and office coordination. Experience in the property, facilities management, or related industries is an added advantage.
• Good communication and interpersonal skills with the ability to interact effectively with internal teams, clients, and service providers.
• Ability to work independently as well as collaboratively in a team environment, while demonstrating reliability, professionalism, and discretion in handling confidential information.
• Candidates who are able to start immediately will have an added advantage.