Kerja Sepenuh Masa, Executive Assistant Project Manager di Careclinics Healthcare Services Federal Territory - Maukerja

Pay: From 5,000.00 (MYR) per month

Job description:

Job Summary

The Project Manager (CEO's Office) is responsible for managing strategic projects, coordinating cross-functional initiatives, and ensuring timely execution of key business priorities. This role also serves as the primary coordinator for the CEO's schedule, meetings, communications, and follow-ups, enabling the CEO to focus on strategic decision-making. The ideal candidate is highly organized, proactive, able to manage confidential information, and capable of working in a fast-paced environment.

Key Responsibilities

Project Management

• Lead and coordinate strategic projects assigned by the CEO.
• Develop project plans, timelines, milestones, and monitor progress.
• Coordinate with department heads to ensure project deliverables are completed on time.
• Identify project risks and recommend mitigation strategies.
• Prepare project status reports and executive summaries for the CEO.
• Track action items and ensure accountability across departments.
• Support organizational initiatives, process improvements, and special assignments.

CEO Office Management

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prioritize and coordinate daily schedules based on business priorities.
• Arrange internal and external meetings, including preparing agendas and meeting materials.
• Take meeting minutes and monitor follow-up actions.
• Screen and prioritize correspondence, emails, and requests directed to the CEO.
• Coordinate confidential documents and ensure proper record management.
• Act as the liaison between the CEO and internal departments or external stakeholders.

Stakeholder & Communication Management

• Coordinate communication between the CEO and senior management.
• Follow up with department heads on deadlines and key deliverables.
• Prepare presentations, reports, and briefing materials for meetings.
• Maintain professional relationships with business partners, vendors, and stakeholders.

Administrative & Strategic Support

• Support budgeting, planning, and reporting for CEO-led initiatives.
• Conduct research and prepare business analyses when required.
• Organize company events, leadership meetings, and board meetings where applicable.
• Handle confidential matters with discretion and professionalism.
• Perform other duties assigned by the CEO.

Requirements

• Bachelor's Degree in Business Administration, Project Management, Management, or a related field.
• Minimum 3–5 years of experience in project management, executive support, or a similar role.
• Experience supporting C-level executives is an added advantage.
• Strong project management and organizational skills.
• Excellent verbal and written communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong problem-solving and multitasking abilities.
• Ability to work independently under pressure and meet tight deadlines.
• High level of professionalism, integrity, and confidentiality.

Preferred Skills

• Project management certification (PMP, PRINCE2, CAPM, or equivalent) is an advantage.
• Experience with project management tools such as Asana, Trello, *************, ClickUp, or Microsoft Project.
• Strong presentation and report-writing skills.
• Excellent stakeholder management and negotiation skills.
• Ability to anticipate the CEO's needs and proactively resolve issues.

Working Address

• Careclinics Healthcare Services Sdn Bhd, Suite 23A-6, Menara Oval Damansara, 685, Jln Damansara, Taman Tun Dr Ismail, 60000 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur

Working Hours : Monday to Friday - 9 am - 6 pm

Kindly send your latest resume with picture at recruitment@careclinics or you may contact ************* (Fatin Zahirah)

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person