Full Time Contracts Executive (Tender - Proposal) Jobs, salary up to MYR 3,500 in Muhibbah Engineering Group - Maukerja

Tender Proposal & Documents

1. Coordinate, plan and gather bid submission documents for tendering/bidding activities, tender questionnaires and pre-qualifications.

2. Coordinate and harness the efforts of all involved departments relating to tendering/bidding activities and contract review.

3. Manage clients’ tender/contract requirements within the various departments such as planning, QA/QC, HSE, Engineering, and Production etc, collate and compile all queries and requests for additional information for communication to Clients.

4. Respond to and support customer inquiries, and prepare tenders and RFQs for the tender of bid proposals to clients

5. Study the tender requirement, and identify the area of input required from the tender team members.

6. Conduct & organize regular meetings amongst the tender team members to assign tasks & monitoring the tender preparation.

7. Vet through incoming tenders and note down the tender due date, project start and end date, tender submission instructions/requirements and mode of submission;

8. Source and liaise with vendors, including terms & price verification

9. Collate tender information and references from various sources such as online search engines, industry and market intelligence data etc, which are needed for submission;

10. Handle all new client enquiries promptly, including the invitation to tender and request for quotation from the client.

11. Analyze and review the tender/contract requirements, obligations, provisions, terms and conditions to ensure the compliance of the business to the relevant laws, regulations, corporate policies and business unit’s procedures at all times.

Technical Submission

1. Monitor and ensure that tender submissions are standardized with the Client's tender requirements i.e. due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions;

2. Prepare and submit the pre-qualification package, bids and tenders to the client within the given timeframe.

3. Compile and maintain the tender working files, brochures, write-up and related correspondence documents promptly to ensure up-to-date tender information for effective tendering / bids.

4. Coordinate with Client / Consultant on any inquiry & act as a single point of communication in tender clarification

Supporting Team Members

1. Assist immediate superior to set out the task for each member and arrive at a workable programmed

2. Assist the team members to ensure all pre-qualification, tender, and quotation records according to the company filing system and maintain accurate records including their confidentiality.

3. Compile and prepare tender queries and timely responses to tender queries

4. Work hand-in-hand with tender team members to adhere to all company policies and procedures.

Contract Management

1. Assist in the preparation of tender and contract documents, including bills of quantities with internal and external parties.

2. Evaluates and negotiate tenders for recommendation to the Management.

3. Handle, control & validate all costings and changes within the allocated budget.

4. Source the construction materials with the best pricing and creates a reference database for the construction elemental quantities

5. Conduct site visits and meetings with clients, consultants and project personnel to monitor and keep track of project progress and future work.

6. Undertake cost analysis exercises and recommends cost-saving initiatives which enhance value for money, while taking into consideration the Company’s required standards and quality.

Others

1. Handle all related costs of the Company’s projects such as cost analysis, monthly claim preparation and evaluations, upkeep of document flow for ongoing project verification variations orders

2. Ensure the tender calling, tender evaluation and analysis and preparation of appointment letter to the appointed contractor/consultant/service provider, and preparation of tender report during the tendering process.

3. Assist in cost estimation, costing and procurement for future development.

4. From time to time, be part of special projects as are reasonably required of the job role.

Pay: From RM3,500.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave

Work Location: In person