Kerja Sepenuh Masa Programme Coordinator, Gaji tinggi SGD 2,760 di Singapore Association For Mental Health, The North Region (Singapore) - Maukerja

SAMH SAY-IT! (Sports, Arts, Youth Integrated Team) provides assessment and invention for youths and engages youths for ongoing monitoring and support. SAMH SAY-IT! also works actively with youth agencies, schools and community partners to provide holistic case management for youths and their families.

We are looking for a detail-oriented Programme Coordinator to join our team!

Key Responsibilities

A. Programme Administration & Operations

• Provide comprehensive administrative and operational support to the Head to ensure the smooth running of the centre.
• Coordinate daily administrative functions, including scheduling meetings, preparing agendas, taking minutes, and tracking follow-up actions.
• Support the planning, coordination, and implementation of programme activities and initiatives.
• Prepare correspondence, reports, presentation materials, and other programme-related documents.
• Maintain and continuously improve administrative processes and standard operating procedures.

B. Programme Monitoring & Reporting

• Assist in the preparation, consolidation, and submission of programme statistics, KPI reports, management reports, and audit documentation.
• Ensure timely and accurate submission of reports required by internal management, funders, and external stakeholders.
• Monitor programme deliverables and timelines, providing administrative support to ensure reporting requirements are met.
• Support data collection and analysis to facilitate programme evaluation and service improvement.

C. Data & Records Management

• Maintain accurate programme records, databases, and electronic filing systems.
• Ensure timely documentation, data integrity, confidentiality, and compliance with organisational policies and data protection requirements.
• Support regular data verification and quality assurance exercises.
• Maintain proper documentation for audits, programme reviews, and accreditation requirements.

D. Finance & Procurement Support

• Support the monitoring of programme budgets and expenditure.
• Process procurement requests, purchase requisitions, invoices, reimbursement claims, and payment documentation in accordance with organisational policies.
• Liaise with the Finance Department to ensure timely processing of financial transactions and accurate record keeping.
• Maintain inventory records and procurement documentation.

E. Outreach & Community Engagement

• Provide support for outreach events, workshops, roadshows, talks, and community engagement activities.
• Assist in preparing post-event reports and maintaining event records.

F. Office Administration & Asset Management

• Oversee the upkeep and maintenance of office facilities to ensure a safe and conducive working environment.
• Maintain office assets, equipment, and inventory, ensuring proper tracking and accountability.
• Coordinate servicing, repairs, maintenance, and procurement with vendors and service providers.
• Ensure office supplies are adequately stocked and managed.

G. General Administrative Support

• Provide administrative support for audits, accreditation exercises, and organisational projects.
• Support onboarding logistics for new staff, where required.
• Undertake other duties and projects assigned by the Head or management in support of programme and organisational needs.

Job specification

• Minimum A Level.
• At least 2 years of relevant experience.
• Must be highly proficient in Microsoft Office (MS Word, Excel and PowerPoint).
• Able to multi-task and work independently.
• Possess good organizational, communication and written skills.
• Team player with good interpersonal skills.
• Applicants who have prior work experience in the Social Services sector and Mental Health field will have an added advantage.