Kerja Sepenuh Masa, Executive Secretary di Natixis Corporate & Investment Banking Federal Territory - Maukerja

Natixis Corporate & Investment Banking is a leading global financial institution that provides advisory, investment banking, financing, corporate banking and capital markets services to corporations, financial institutions, financial sponsors and sovereign and supranational organizations worldwide.

Our teams of experts in close to 30 countries advise clients on their strategic development, helping them to grow and transform their businesses, and maximize their positive impact. Natixis CIB is committed to aligning its financing portfolio with a carbon neutrality path by 2050 while helping its clients reduce the environmental impact of their business.

As part of Groupe BPCE, the second largest banking group in France through the Banque Populaire and Caisse d’Epargne retail networks, Natixis CIB benefits from the Group’s financial strength and solid financial ratings (Standard & Poor's: A+, Moody's: A2, Fitch: A+, R&I: A+).

Main Responsibilities:

• Work directly with the Malaysia Senior Country Manager (SCM) to support all aspects of his daily work routine.
• Maintain the Malaysia SCM’s calendar, including scheduling meetings, appointments and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Receiving and screening the Malaysia SCM’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Determine priority of matters of attention for the Malaysia SCM; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the Malaysia SCM advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the Malaysia SCM’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Arrange ad-hoc company events including securing meeting sites, conducting preliminary cost analysis, catering requirements, etc.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time

Required Skills:

• A detailed oriented self-starter with prior experience in the financial industry supporting a senior executive or team
• Exhibits sound judgement with the ability to prioritize and make decisions
• Energetic and takes initiative
• A team player capable of cultivating productive working relationships across the organization
• Resourceful, can-do attitude
• Thrives in a fast-paced environment
• Excellent computer skills including the Microsoft office suite
• Excellent written and oral skills
• Excellent organization and time management skills