Kerja Sepenuh Masa, Executive Assistant - Office Manager (Deep tech) di JC Consulting - Maukerja

Position:Executive Assistant & Office Manager (Deep tech)

Position Overview

We are seeking a highly organized, proactive, and dependable Executive Assistant & Office Manager to provide comprehensive support to our Chief Scientist while overseeing day-to-day office operations.

This role is ideal for someone who enjoys working in a fast-paced Deep tech environment and is comfortable supporting a highly technical executive whose focus is on research, innovation, and business growth. The successful candidate will serve as a trusted partner, ensuring smooth executive coordination, efficient office management, and seamless administrative operations across the organization.

Key Responsibilities

Executive Support

• Provide full-spectrum executive support to the Chief Scientist.
• Manage complex calendars, meetings, priorities, and travel arrangements.
• Coordinate internal and external meetings across research, engineering, business, and external stakeholders.
• Prepare presentations, meeting materials, reports, correspondence, and other administrative documentation.
• Track action items, deadlines, and follow-ups to ensure timely execution of key initiatives.
• Handle confidential information with professionalism and discretion.

Executive & Business Coordination

• Coordinate cross-functional communication between research, engineering, product, and business teams.
• Support planning and logistics for leadership meetings, company initiatives, and strategic projects.
• Arrange domestic and international business travel, conferences, speaking engagements, and industry events.
• Liaise with external partners, investors, universities, research institutions, vendors, and service providers when required.
• Assist in improving administrative processes and operational efficiency for the executive office.

Office Management

• Oversee daily office operations to ensure an efficient, well-organized, and collaborative working environment.
• Manage office administration, facilities, procurement, vendor relationships, and workplace services.
• Coordinate onboarding logistics, office supplies, equipment, and general administrative processes.
• Support office budgeting, expense management, invoice processing, and administrative reporting.
• Organize company meetings, team events, offsites, and internal activities.

Requirements

• Minimum 5–8 years of experience supporting senior executives, founders, scientists, or leadership teams.
• Excellent verbal and written communication skills, with the ability to interact confidently with international stakeholders across different cultures and backgrounds.
• Previous experience as an Executive Assistant, Office Manager, Executive Operations, Administrative Manager, or similar role.
• Experience supporting founders, executives in technology companies, AI startups, research organizations, or fast-growing startups is highly preferred.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Highly proactive, resourceful, adaptable, and able to work independently in a dynamic environment.
• Excellent communication and stakeholder management skills.
• Comfortable working with highly technical leaders and coordinating across multidisciplinary teams.
• High level of integrity, discretion, and professionalism when handling confidential information.