Kerja Sepenuh Masa, Accounts - Admin Executive di Adeve Digital Selangor - Maukerja

The Role 

The Accounts & Admin Executive supports the day-to-day accounts and administrative operations of both businesses, working predominantly with Capen Music and assisting Adeve Digital in a smaller capacity. Capen Music is a subsidiary company of Adeve Digital.

The role is responsible for keeping financial records accurate and updated, preparing invoices and payments, assisting with payroll, following up on collections and maintaining proper documentation.

This is primarily an execution and coordination role. Final payment approvals, financial decisions and tax matters remain with management and external professional advisers.

Job Description

Accounts Receivable

• Prepare and issue invoices and receipts.

• Record payments accurately in Bukku, MyMusicStaff and relevant systems.

• Maintain updated outstanding payment records.

• Prepare weekly collection and ageing reports.

• Escalate disputed payments.

Accounts Payable

• Collect and verify supplier invoices, staff claims and supporting documents.

• Record expenses and supplier invoices.

• Maintain upcoming payment schedules.

• Prepare payment vouchers and payment batches for approval.

• Ensure all payments are properly documented and filed.

The employee may prepare payments but cannot approve or release payments independently.

Bookkeeping and Reconciliation

• Record income, expenses and other financial transactions.

• Categorise transactions correctly.

• Perform basic bank and payment reconciliation.

• Investigate missing, duplicated or unmatched transactions.

• Maintain petty cash records.

• Prepare complete records for the external accountant.

Payroll Administration

• Compile attendance, leave, claims, allowances and deductions.

• Verify Capen teacher attendance and completed lessons.

• Prepare employee and teacher payroll summaries.

• Assist with payslips and statutory contribution records.

• Ensure payroll information is ready before the scheduled payday.

Final payroll approval and payment release remain with management.

Reporting and Compliance

• Prepare a weekly update on collections, outstanding payments, upcoming expenses and unresolved transactions.

• Assist with monthly finance closing.

• Track statutory and payment deadlines.

• Coordinate documents required by the accountant, tax agent, auditor and company secretary.

• Maintain proper records for EPF, SOCSO, EIS, PCB and e-Invoice matters where applicable.

General Administration

• Maintain organised digital finance and company records.

• Track subscriptions, licences, insurance and renewal dates.

• Maintain supplier and employee documentation.

• Assist with basic purchasing and administrative tasks.

• Support other reasonable administrative duties assigned by the Operations Director.

Key Performance Indicators

• Invoices and payments recorded accurately and on time.

• Weekly outstanding payment reports are updated.

• Payroll information is prepared at least three working days before payday.

• Bank reconciliation is completed by the fifth working day of the following month.

• Missing documents and unreconciled transactions are followed up promptly.

• No late statutory submissions caused by incomplete preparation.

• Financial records are complete, organised and easily retrievable.

Scope Boundaries

The role is not responsible for:

• Financial strategy or budgeting decisions.

• Final approval or release of payments.

• Tax planning or legal advice.

• Independent preparation of complex full-set accounts.

• Employee management or recruitment.

• Business development, marketing or project management.

• Personal errands for directors.

Job Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related field.

• One to three years of relevant experience preferred.

• Fresh graduates with relevant internship experience may be considered.

• Basic understanding of bookkeeping, invoicing, accounts payable and accounts receivable.

• Able to perform basic bank reconciliation.

• Proficient in Microsoft Excel or Google Sheets.

• Experience with Bukku, CRMs or similar systems is an advantage.

• Basic knowledge of EPF, SOCSO, EIS and PCB processes is an advantage.

• Able to communicate in English.

• Accurate and detail-oriented.

• Organised and reliable.

• Comfortable working with numbers.

• Able to meet deadlines.

• Trustworthy and able to handle confidential information.

• Comfortable following up on outstanding payments.

• Able to work independently after training.

• Willing to learn new systems and processes.

Work Arrangement

Hybrid. Mandatory onsite at the Adeve Digital office (Bandar Kinrara 5) once a week and at the Capen Music office (Sri Petaling) once a week, with additional visits to Capen Music as and when needed.

Interested candidates can apply online or send your resume to *************.

Only shortlisted candidates will be contacted.