Kerja Separuh Masa Immigration - Documentation Executive (Foreign Worker - FWCMS - ePPAx - KDN), Gaji tinggi MYR 6,000 di AGENSI PEKERJAAN KWE (M) SDN BHD Selangor - Maukerja

Company Introduction

Agensi Pekerjaan Global Headhunters (M) Sdn Bhd, formerly known as Agensi Pekerjaan KWE (M) Sdn Bhd, is a trusted manpower solutions provider under the KWE Group.

With nearly 30 years of experience in the manpower industry, we provide recruitment and foreign worker management services to employers in Malaysia.

We assist employers throughout the foreign worker recruitment process, including quota application preparation, documentation, system submission, client coordination, compliance, approval follow-up, and immigration-related processes.

We are currently looking for a responsible and detail-oriented Immigration & Documentation Executive to manage foreign worker quota applications and related documentation from preparation until approval.

Job Description

The Immigration & Documentation Executive will be responsible for handling the end-to-end documentation and administrative process for foreign worker quota applications and approvals.

The role involves working closely with employers, internal teams, and relevant online government systems to ensure every application is properly prepared, submitted, monitored, and followed up.

Key Responsibilities: Foreign Worker Quota Application

• Handle foreign worker quota applications for employer clients from initial document collection until application approval.
• Review employer requirements and identify the documents required for foreign worker quota applications.
• Prepare application files and supporting documents according to the requirements of the relevant authorities and systems.
• Assist employers in completing required documentation for foreign worker recruitment and quota applications.
• Check employer eligibility documents and supporting information before submission.
• Ensure documents are complete, valid, accurate, and properly prepared before applications are submitted.

FWCMS, ePPAx, KDN & Government System Processing

• Prepare and manage applications through FWCMS, ePPAx, KDN, and other relevant government or immigration platforms.
• Upload required employer and foreign worker recruitment documents into the relevant systems.
• Ensure uploaded documents meet required standards for:
• File format
• File size
• Document clarity
• Validity
• Correct naming
• Correct information
• Enter and update employer, company, quota, and application information accurately in the relevant systems.
• Cross-check online system information against supporting documents before final submission.

Client Coordination

• Communicate directly with employer clients regarding quota application requirements.
• Request missing, incomplete, expired, or additional supporting documents from clients.
• Guide clients regarding documents that need to be prepared for their applications.
• Follow up with clients to ensure required documentation is submitted within the required timeline.
• Update clients on application progress, outstanding documents, application status, or additional requirements.
• Coordinate with clients when corrections or additional supporting documents are requested.

Application Monitoring & Follow-Up

• Monitor the status of submitted foreign worker quota applications.
• Follow up on pending applications and outstanding requirements.
• Handle additional document requests, amendments, corrections, or rejected submissions.
• Identify reasons for incomplete or unsuccessful submissions and coordinate the necessary corrective action.
• Maintain follow-up records for each application until approval or completion.
• Ensure important application deadlines and submission timelines are properly monitored.

Documentation & Record Management

• Prepare, scan, organize, rename, and maintain employer and application documents.
• Maintain proper digital and physical records for each client and application.
• Maintain application tracking records, submission dates, outstanding documents, approval status, and follow-up actions.
• Ensure documents can be easily retrieved when required.
• Maintain confidentiality of employer, company, worker, passport, and immigration-related information.

Foreign Worker Recruitment Support

After quota approval, the Executive may also assist the team with documentation and administrative work related to the next stage of foreign worker recruitment, including:

• Quota approval documentation
• Worker recruitment documentation
• Immigration-related submissions
• Visa and permit documentation
• Medical and insurance documentation
• Worker information and passport documentation
• Other foreign worker recruitment processes as required

Requirements

• Minimum SPM / Diploma or equivalent qualification.
• Previous experience in foreign worker quota applications, immigration, recruitment agencies, manpower services, HR administration, documentation, or government system submissions is an advantage.
• Experience with FWCMS, ePPAx, KDN, or Malaysian foreign worker application systems is highly preferred.
• Candidates with experience handling foreign worker quota applications from document preparation to approval will have a strong advantage.
• Good command of English and Bahasa Malaysia.
• Good communication skills when dealing with employer clients.
• Strong attention to detail and accuracy.
• Able to review large volumes of documents and identify missing or incorrect information.
• Comfortable using computers, online portals, email, Microsoft Office, PDF files, scanners, and document management systems.
• Able to handle multiple employer applications and cases simultaneously.
• Good follow-up and problem-solving skills.
• Responsible, organized, and able to work independently.
• Able to work within deadlines and follow government application procedures.

Preferred Experience

Candidates with experience in the following areas are especially encouraged to apply:

Foreign Worker Quota Application | FWCMS | ePPAx | KDN | Immigration | Foreign Worker Recruitment | Manpower Agency | Recruitment Agency | Work Permit | Visa Processing | Employer Documentation | HR Administration | Government Portal Submission

What We Offer

• High Salary, depending on experience and capability.
• Performance-based incentives.
• Training on foreign worker quota applications and recruitment procedures.
• Training and exposure to FWCMS, ePPAx, KDN, and other relevant systems.
• Opportunity to gain hands-on experience handling complete foreign worker quota applications.
• Career development in the manpower, recruitment, and immigration services industry.
• Career growth opportunities within the KWE Group.

Work Location

Bandar Sri Damansara

Located conveniently near Damansara Barat MRT Station.

Pay: RM3,000.00 - RM6,000.00 per month

Work Location: In person