Full Time Office Services Assistant Jobs, Salary up to MYR 5,000 in Seaowl Malaysia Federal Territory - Maukerja

Vacancy for our client in Kuala Lumpur

Position Summary

The Office Support Assistant will play a key role in keeping day-to-day office operations running smoothly, providing administrative and logistical support across the organisation. This role covers a broad range of clerical, coordination, and front-office duties, acting as a reliable point of contact between departments, vendors, and visitors, while ensuring the office environment remains organised, well-supplied, and professional always.

Key Responsibilities

General Administrative Support

• Provide day-to-day administrative and clerical support, including data entry, filing, document preparation, and record maintenance.
• Answer and direct phone calls, emails, and correspondence in a timely and professional manner.
• Prepare, format, and proofread reports, memos, letters, and other documents as required.
• Maintain accurate and confidential administrative records and databases.

Office & Facilities Coordination

• Monitor and manage inventory of office supplies and equipment, processing procurement requests when needed.
• Liaise with vendors and service providers for office maintenance, repairs, and other facility-related needs.
• Maintain a well-organised, safe, and comfortable working environment for staff.
• Coordinate courier, mail, and parcel handling, including sending and receiving shipments.

Visitor & Meeting Support

• Greet and assist visitors, ensuring a professional first point of contact for the office.
• Schedule and coordinate meetings, including room bookings, equipment setup, and catering where required.
• Attend meetings when required to take notes and follow up on action items.
• Support the planning and coordination of team events, gatherings, and business travel arrangements.

Cross-Department Support

• Act as a communication link between departments, ensuring information is shared accurately and efficiently.
• Assist various teams with ad hoc administrative tasks, projects, and programme support as needed.
• Support employee check-in/check-out processes and basic access control at the office, where applicable.
• Respond to employee requests related to daily office operations, providing timely and practical assistance.

Key Requirements

• Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or a related field (or equivalent working experience).
• 1–3 years of experience in an administrative, clerical, or office support role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Strong organisational and time-management skills, with high attention to detail.
• Good written and verbal communication skills in English and Bahasa Malaysia; additional languages an advantage.
• Customer-service oriented, proactive, and able to multitask in a fast-paced environment.
• Ability to handle confidential information with discretion.

Pay: Up to RM5,000.00 per month

Application Question(s):

• What is your expected salary?
• What is your current salary?
• Notice period
• Mobile no.

Experience:

• Office Support: 5 years (Preferred)

Work Location: In person