Full Time Finance - Admin Executive Jobs, in ACCESSCO Southeast (Singapore) - Maukerja

Company Introduction

Access Concept is a provider of automatic entrance solutions in Singapore, specialising in the supply, installation, maintenance and servicing of automatic doors and access systems. We work with commercial buildings, healthcare institutions, retail developments and industrial facilities, delivering reliable solutions backed by responsive customer service and technical expertise.

Role Overview

We are seeking a detail-oriented and organised Finance & Admin Executive to support the company's finance, accounting and administrative functions. This role is responsible for ensuring accurate financial records, timely invoicing and collections, payment processing, and providing administrative support to ensure the smooth day-to-day operations of the business.

The ideal candidate is organised, dependable and willing to learn, with strong attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

1. Finance & Accounting

• Prepare quotations, invoices, credit notes and other customer billing documents.
• Process supplier invoices and assist with accounts payable activities.
• Monitor accounts receivable and follow up on outstanding payments.
• Record customer receipts and supplier payments accurately.
• Perform bank reconciliations and reconcile customer and supplier statements.
• Prepare payment vouchers and assist with payment processing.
• Maintain accurate financial records and filing of supporting documents.
• Assist with month-end closing and provide supporting documents to external accountants or auditors when required.
• Perform other finance-related duties as assigned.

2. Administration

• Prepare job completion documents and supporting records for invoicing.
• Process warranty claims and maintain related documentation.
• Maintain inventory records and update stock movement records.
• Answer incoming phone calls and general enquiries professionally.
• Maintain organised filing systems for finance, operational and administrative documents.
• Order office stationery and administrative supplies when required.
• Coordinate meetings and prepare meeting materials where required.
• Provide general administrative support to the management team.
• Assist with other ad hoc administrative duties and projects as assigned.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.
• At least 3-5 years relevant experience in audit, finance & accounting role
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Strong understanding of bookkeeping, General Ledger, and account closing.
• Hands-on experience with accounting software (Xero preferred).
• Good analytical, communication, and time management skills. 
• Strong attention to detail with good numerical accuracy.
• Able to work independently while contributing effectively as part of a team.
• Experience in the construction, engineering or building services industry, particularly in handling progress billings and retention claims, will be an advantage.

Preferred Attributes

• Positive attitude with a willingness to take on new responsibilities.
• Able to manage multiple tasks and meet deadlines.
• High level of integrity and professionalism when handling confidential information.
• Eager to learn and continuously improve work processes.