Full Time Administrative Executive (Administration - Basic Accounts) Jobs, Salary up to MYR 3,000 in TVG Consulting Sdn.Bhd Selangor - Maukerja

Administrative Executive (Administration & Basic Accounts)

Company: Jalakx Sdn. Bhd.

Location: 12-3, Petaling Utama Avenue, Jalan PJS 1/50, Taman Petaling Utama, 46000 Petaling Jaya, Selangor, Malaysia.

Working Hours: Monday – Friday | 9:00 AM – 6:00 PM

About the Role

Jalakx is looking for a proactive, organised and detail-oriented Administrative Executive to support the day-to-day operations of our office. This role combines general administration with basic accounting responsibilities, making it ideal for someone who enjoys keeping an office running efficiently while ensuring financial records are maintained accurately.

The successful candidate should be highly organised, trustworthy, possess excellent communication skills, and be comfortable handling multiple responsibilities in a fast-paced environment.

Key Responsibilities

Administrative Duties

* Manage daily office administrative operations and ensure smooth workflow.

* Answer and direct phone calls, emails and other correspondence professionally.

* Maintain filing systems (physical and electronic) and company records.

* Prepare letters, reports, presentations and other business documents.

* Coordinate meetings, appointments and maintain management calendars.

* Handle courier arrangements, incoming and outgoing mail.

* Order and maintain office supplies, stationery and pantry inventory.

* Liaise with vendors, service providers and external stakeholders.

* Maintain employee records and assist with HR administrative matters.

* Support onboarding documentation for new employees.

* Monitor office cleanliness and coordinate maintenance where required.

* Assist management with ad hoc administrative projects and assignments.

Basic Accounting Responsibilities

- Issue quotations, invoices, debit notes and credit notes.

- Record customer payments and supplier invoices.

- Process supplier payments and prepare payment schedules.

- Maintain petty cash and reimbursement records.

- Perform bank reconciliations.

- Assist in preparing monthly financial reports.

- Maintain proper accounting documentation and filing.

- Follow up on customer outstanding payments where necessary.

- Assist external accountants during month-end and year-end closing.

- Ensure financial records are accurate and up-to-date.

- Support budgeting and expense tracking.

Operational Support

- Coordinate travel bookings and accommodation where required.

- Assist with procurement and purchasing activities.

- Maintain company asset registers.

- Ensure compliance with company policies and administrative procedures.

- Support management with operational coordination across departments.

Requirements

Education

- Diploma or Bachelor's Degree in Business Administration, Accounting, Finance or a related discipline.

Experience

- Minimum 2 years of experience in administration, office management or accounting support.

- Fresh graduates with strong organisational skills may also be considered.

Technical Skills

- Proficient in Microsoft Office (Word, Excel, Outlook and PowerPoint).

- Strong Excel skills including formulas and spreadsheets.

- Experience with accounting software such as SQL Accounting, AutoCount, QuickBooks, Xero or similar will be an advantage.

- Good document management and record-keeping skills.

Soft Skills

- Excellent organisational and time management abilities.

- Strong attention to detail and accuracy.

- Able to prioritise multiple tasks effectively.

- Good interpersonal and communication skills.

- Positive attitude and willingness to learn.

- High level of integrity and confidentiality.

- Able to work independently with minimal supervision while also being a team player.

Preferred Attributes

Candidates with the following qualities will have an added advantage:

- Experience supporting small to medium-sized businesses.

- Familiarity with HR administration.

- Knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS and PCB).

- Experience coordinating office operations and vendor management.

- Ability to identify process improvements and implement efficient administrative practices.

Key Performance Indicators (KPIs)

- Accuracy of administrative documentation.

- Timeliness of invoice and payment processing.

- Accuracy of accounting records.

- Office operations maintained without disruption.

- Timely completion of assigned tasks.

- Proper filing and document management.

- Vendor and customer response times.

- Compliance with internal procedures.

Why Join Jalakx?

At Jalakx, you'll be part of a collaborative team where your contributions directly support the smooth running of the business. We value initiative, professionalism and continuous improvement, providing opportunities for growth and development within the organisation.

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Parental leave

Work Location: In person