Kerja Sepenuh Masa HR Operations Executive, Gaji tinggi MYR 3,500 di Aisling Consulting Pulau Pinang - Maukerja

Company Overview

Aisling Group is a Malaysian talent solutions company founded in 2016 by Melissa Norman, with support from Miles Hunt of Benula Capital Investment.

Driven by a passion for people, community, and service, we are committed to making a positive difference in people’s lives. As a group, we provide specialised recruitment, HR and workforce outsourcing, and professional development solutions to help individuals and organisations grow and succeed.

Job Overview

We are looking for an organised and people-focused HR professional to manage the full employment lifecycle of contract employees, from onboarding to offboarding.

In this role, you will oversee employment documentation, employee records, insurance administration, contract renewals, timesheets, performance matters, and employee engagement activities. You will also work closely with client representatives to provide responsive and professional HR support.

The ideal candidate has a good understanding of HR operations, Malaysian employment laws, and payroll processes. You should be comfortable building relationships with employees and clients while managing multiple responsibilities efficiently.

Key Responsibilities

• Coordinate interviews and manage the offer process, including preparing and issuing offer letters.
• Prepare and administer employment contracts for contract employees.
• Create, maintain, and update employee personal files and HR records.
• Coordinate smooth onboarding and offboarding processes.
• Monitor contract expiry dates and manage renewals or terminations within the required timelines.
• Ensure employee information is accurate and up to date in the Human Resource Management System.
• Manage insurance enrolment, updates, and termination for contract employees.
• Conduct employee briefings on employment terms, company procedures, and the Employee Self-Service system, including timesheet submissions.
• Coordinate performance reviews, disciplinary discussions, and employee counselling where required.
• Plan and carry out employee engagement activities for contract employees.
• Ensure monthly timesheets are collected, verified, and submitted on time.
• Work closely with client representatives, including Hiring Managers and Team Leads, to address employee matters and operational concerns.
• Deliver HR services according to the Service Level Agreements agreed with the client.
• Provide on-site HR support at the client’s office on a rotational basis.
• Conduct employee management and engagement activities across different divisions within the client’s organisation.
• Maintain positive relationships with contract employees and client stakeholders.

Requirements

• Minimum of one year of experience in HR operations, employee services, contract staffing, or a related role.
• Good understanding of Malaysian employment laws and payroll processes.
• Strong written and verbal communication skills.
• Good interpersonal skills with an empathetic and professional approach.
• Strong problem-solving and conflict-resolution abilities.
• Well-organised and able to manage multiple tasks and deadlines.
• Comfortable working independently and collaborating with internal and external stakeholders.
• Willing to be stationed at the client’s office on a rotational basis.

What We Are Looking For

• A proactive and service-oriented individual.
• Strong attention to detail and record-management skills.
• The ability to handle employee information with professionalism and confidentiality.
• A positive attitude and genuine interest in supporting employees.
• The ability to work effectively in a fast-paced and client-focused environment.

Job Types: Full-time, Permanent

Pay: Up to RM3,500.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• What is your current salary?
• What is your expected salary?
• What is your notice period?
• Reason for leaving your current organization?
• What is your English speaking proficiency? (Basic/Intermediate/Advanced/Native)

Work Location: In person