Full Time Personal Assistant Jobs, Salary up to MYR 8,000 in Niaga Prestasi Federal Territory - Maukerja

Job description:

Personal Assistant (PA) to CEO

Location: Kuala Lumpur, Malaysia

Employment Type: Full-Time

Eligibility: This opportunity is currently open to Malaysian Citizens

About the Role

One of our valued clients is seeking a highly organized, proactive, and professional Personal Assistant (PA) to the CEO to provide comprehensive executive and administrative support. This role requires excellent communication skills in both English and Bahasa Malaysia, exceptional organizational abilities, and the highest level of confidentiality.

The successful candidate will play a key role in supporting the CEO by managing executive priorities, coordinating business activities, and ensuring the smooth operation of the Executive Office.

Key ResponsibilitiesExecutive Support

• Manage the CEO's calendar, appointments, travel arrangements, and daily schedule.
• Coordinate internal and external meetings, including agendas, meeting materials, and minutes.
• Screen and manage incoming calls, emails, and correspondence.
• Handle confidential information with professionalism and discretion.

Documentation & Administration

• Prepare, review, and format business correspondence, reports, presentations, proposals, and official documents in English and Bahasa Malaysia.
• Maintain accurate digital and physical filing systems for executive documents.
• Coordinate documentation with Legal, Finance, HR, and other internal departments.
• Monitor important deadlines, approvals, and executive action items.

Communication & Coordination

• Act as the liaison between the CEO and internal departments.
• Coordinate meetings with clients, business partners, and external stakeholders.
• Prepare executive briefing materials and presentation decks.
• Translate documents and communications between English and Bahasa Malaysia when required.

Operational Support

• Arrange travel, accommodation, transportation, and itineraries.
• Support executive meetings, company events, and strategic initiatives.
• Assist with ad hoc assignments and special projects.
• Ensure the efficient day-to-day operation of the Executive Office.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant supporting senior management or C-level executives.
• Excellent written and spoken communication skills in English and Bahasa Malaysia.
• Strong document preparation, reporting, and administrative coordination skills.
• High level of integrity, professionalism, and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams).
• Excellent organizational, multitasking, and time management skills.

Preferred Attributes

• Strong attention to detail.
• Professional and confident communication skills.
• Proactive, resourceful, and highly organized.
• Ability to anticipate priorities and manage multiple tasks effectively.
• Strong interpersonal and stakeholder management skills.

Why Join Us?

• Opportunity to work closely with senior leadership.
• Exposure to strategic business operations and executive decision-making.
• Collaborative and professional working environment.
• Career development and growth opportunities.

We thank all applicants for their interest. Only shortlisted candidates will be contacted.

Pay: RM4,000.00 - RM8,000.00 per month

Work Location: In person