- George Town Pulau Pinang Malaysia
Kerja Sepenuh Masa, Administrative Assistant di Guyana Revenue Authority (GRA) Pulau Pinang - Maukerja
Administrative Assistant
Guyana Revenue Authority (GRA)
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
Job Responsibilities
- Reading, sorting, and analysing incoming and outgoing correspondence and reports to determine their significance and deliver to the appropriate section or unit accordingly.
- Scheduling meetings, recording and distributing minutes, and assist in providing secretarial support for workshops, conferences, and trainings.
- Preparing agenda, correspondence, and reports, as required, ensuring a high level of accuracy and appropriate form of presentation.
- Ensuring prompt dispatch of correspondence as well as acknowledgement of those received for necessary actions to be taken.
- Receiving and screen visitors and direct them to the appropriate officers depending on their reason for the visit.
- Connectingor redirecting incoming and outgoing telephone calls, depending on the area of interest for appropriate attention, and maintain the telephone register.
- Operating and maintaining office equipment, including computers, printers, photocopiers, and facsimile machines, ensuring that they are in working condition.
- Filing, scanning, maintaining, and retrieving documents and reports efficiently and effectively in accordance to departmental standards and filing system.
- Coordinating and requesting vehicles from the Transportation Unit when the need arises for relevant travel arrangements to facilitate staff of the Department.
- Performing routine tasks pertaining to the daily operations of the Section for the accomplishment of team results.
- Any other related duties assigned.
- Certified Accounting Technician (CAT)/ Diploma in Accountancy/ Public Management, Communication, or any other equivalent qualification with a minimum of two (2) years’ relevant experience.
- Sound knowledge of the mission, mandate, goals and objectives of the Guyana Revenue Authority.
- Sound knowledge of Office Procedures and PC Applications.
- Excellent organisational, customer service and multitasking skills.
- Assertiveness and ability to be team oriented.
- Excellent initiative, judgement and report writing skills.
- Basic knowledge of record keeping and good filing skills.
- Ability to plan, organise and prioritise workloads.
- Excellent oral and written communication skills.
- Ability to work with minimum supervision and meet deadlines.
- Ability to be flexible, eager to learn and pay attention to details.
- Critical ability to gather, manipulate and analyse data and report findings.
- Ability to motivate others and facilitate team work.
- Sound Integrity, mutual respect, accountability and professionalism
Peringatan Penting
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