Full Time Finance - Operations Manager Jobs, in GIFT.ed Federal Territory - Maukerja

Location: Kuala Lumpur, Malaysia

Reports to: Managing Director

About Us

************* is the digital learning platform of GIFT (Global Institute For Tomorrow), a pan-Asian think tank

with two decades of experience rethinking business and leadership for a sustainable future. We

design and deliver large-scale, systems-based education programmes for governments,

universities, and corporations across the world.

Our clients include the World Bank, the UAE Ministry of Economy, Petronas, Allianz, CIMB, and DBS,

among others.

We are a small, fast-moving team doing work that matters - and we are growing.

The Role

************* is looking for a Finance & Operations Manager to take full ownership of the organisation's

finance function, and to serve as the backbone of its day-to-day operations and HR administration.

************* is a lean team, and thus this role spans the financial engine of the organisation and the

operational glue that keeps it running smoothly. On the finance side, the role will own the hands-on

bookkeeping for the Malaysia entity, where the majority of operations sit; will coordinate with a local

accountant managing the UAE entity; and will maintain the Singapore entity, a holding structure

with no local operations. The role works alongside an established external finance partner that

supports payments, invoicing, and day-to-day processing, and liaises with GIFT, the parent

organisation, on group-level reporting and consolidation. On the operations side, the role

administers employee claims, leave, and attendance through *************'s existing systems, manages

onboarding and offboarding documentation, and oversees general office management where

needed.

There is no finance or operations hierarchy standing between this position and the Managing

Director: the person in this role will hold the complete financial and operational picture for the

organisation and will be relied upon for a clear, accurate read on where things stand at any given

time. The role reports directly to the Managing Director.

What You’ll Be Doing

Bookkeeping & Financial Operations

• Own day-to-day bookkeeping for *************'s Malaysia entity: accounts payable/receivable, bank reconciliations, and cash flow monitoring
• Prepare monthly management accounts and financial reports for the Managing Director and senior management
• Work with *************'s external finance partner on payment processing, invoicing, and related transactional work

Multi-Entity & Group Coordination

• Coordinate with the UAE-based accountant to ensure the UAE entity's books and compliance obligations are properly managed
• Maintain the Singapore entity in good standing (a holding structure with no local operations), including bank reconciliation and any statutory filings
• Support group consolidation across ************* and its parent and subsidiary entities, liaising with GIFT on reporting requirements

Compliance & Statutory Matters

• Oversee the finalisation of statutory audits and tax filings, ensuring timely compliance and payment across jurisdictions
• Manage the monthly payroll process, including EPF (KWSP) and SOCSO/PERKESO obligations
• Liaise with external auditors, company secretaries, tax consultants, and regulatory bodies as needed

Operations & HR Administration

• Administer employee claims (expense, medical, and insurance) using *************'s existing systems
• Maintain leave and attendance records via existing systems
• Manage onboarding and offboarding paperwork and employment documentation
• Oversee day-to-day office management, including supplies, vendors, and general office logistics

Advisory & Planning

• Advise the Managing Director and senior management on financial decisions, providing the analysis to support key business calls
• Support budgeting and forecasting processes

What We Are Looking For

• Bachelor's degree in Accounting, Finance, or a related field; professional qualifications (ACCA, CIMA, or similar) are an advantage
• At least 5 years of relevant experience in accounting, bookkeeping, or finance
• Comfortable working independently across both finance and general office/HR administration in a lean organisation
• Strong Excel/financial modelling and analytical skills
• High attention to detail and a strong sense of accountability for accuracy and compliance
• Strong communication skills, as this role works with external accountants, auditors, and the parent organisation, not only internal stakeholders

Why Join Us

• Genuine ownership of both the finance function and the operational backbone of a growing, mission-driven organisation
• A direct working relationship with the Managing Director, with no layers of hierarchy in between
• Multi-jurisdictional exposure across Malaysia, UAE, and Singapore, working alongside a local UAE accountant and an established external finance partner
• A lean team where contribution is immediately visible and valued