Kerja Sepenuh Masa, Administrative Officer di JLL Kedah - Maukerja

Job Summary

The Administrative Officer provides comprehensive administrative, operational, and program coordination support to ensure the smooth execution of business activities, projects, and events. This role serves as a central point of contact, coordinating cross-functional stakeholders, managing schedules, tracking deliverables, and supporting continuous process improvements across the organization.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support, including calendar management, meeting coordination, and document preparation
• Coordinate logistics for visitors, travel arrangements, venue bookings, and conference room management
• Maintain program documentation, databases, reports, and filing systems with accuracy and confidentiality
• Prepare presentations, dashboards, and management reports for various stakeholders
  
  

Program & Project Coordination

• Coordinate and monitor program timelines, milestones, action items, and deliverables to ensure on-time completion
• Organize meetings, prepare agendas, record meeting minutes, and systematically follow up on action items
• Support planning and execution of employee engagement activities, training sessions, workshops, and corporate events
• Track project progress and flag potential risks or delays to relevant stakeholders
  
  

Stakeholder Management & Communication

• Serve as a central point of contact for cross-functional teams and external partners
• Manage program communications and ensure stakeholders receive timely, accurate updates
• Collaborate effectively with internal teams and external vendors to ensure successful program execution
  
  

Financial & Operational Support

• Track budgets, invoices, purchase requests, and coordinate vendor management activities
• Assist with expense tracking and financial reconciliation where applicable
• Ensure compliance with company policies, procurement procedures, and documentation requirements
  
  

Continuous Improvement

• Identify opportunities to improve administrative processes and enhance operational efficiency
• Recommend and implement best practices for workflow optimization
  
  

Requirements

Education

• Diploma or Degree in Business Administration, Office Management, or related field
• Minimum 3 years of relevant experience in administrative support, program coordination, or office management roles
• Experience in project coordination or project management is an added advantage
  
  

Technical Skills

• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint
• Experience with project management tools is an advantage