Full Time Personal Assistant - Office Manager Jobs, in Gravitas Federal Territory - Maukerja

Background

We are not a big company, but we have big dreams. We're a tight-knit crew fighting to make our mark, and we know there are no shortcuts. The only path to where we want to go is through hard work, focus, and a whole lot of heart. We're building this from scratch, and every single person on the team is critical to our success.

The Right Fit for Our Team

Skills can be taught, but attitude is everything. We need someone who gets our culture and is ready to live it every day. Here’s who we’re looking for:

• You're a Team Player, Period. We win and lose as one. You’re ready to roll up your sleeves and help a teammate without being asked. There are no silos here.
• You Have Grit. When you hit a wall, you don't give up. You get resourceful, you figure it out, and you find a way through. We need problem-solvers, not just task-doers.
• You Ask Questions. There are no stupid questions here, only the ones you were too afraid to ask. If you don't know, you ask. If you're unsure, you clarify. We value honesty and learning over pretending.
• You Live by "If Cannot Also, Must Can." This is our unofficial motto. It's the mindset that no challenge is too big and "no" is not the final answer. It’s about perseverance and an absolute refusal to fail.
• You're Ready for the Grind. We need to be crystal clear: this is not a cruise. The only way we achieve our big dreams is with sweat, blood, and tears. We are looking for people who want to be in the trenches with us, building something amazing. This is an all-or-nothing mission. Either you're in, or you're not.

About the Role

We are looking for an exceptional, proactive Personal Assistant & Office Manager to keep our company running smoothly and efficiently. In this dual-function role, your primary responsibility will be directing the day-to-day operations and culture of our workspace, while providing key executive support to leadership and senior management.

You won’t just be managing an office, you will serve as the operational backbone of a fast-growing digital agency. We need an enterprising, highly self-motivated individual who takes full ownership of the space, anticipates leadership needs before they arise, represents the agency with confidence at industry events, and possesses the initiative to step up whenever high-priority needs emerge.

Key Responsibilities

Office Operations & Administration

• Oversee daily office functions to ensure a fully functional, professional, and well-maintained workspace.
• Manage office supplies, equipment, inventory, and act as the primary liaison with building management and external service providers.
• Assist in maintaining internal administrative systems, records, and documentation.
• Assist in onboarding processes for new employees including workstation setup, office orientation, and operational coordination.

Team & Operational Support

• Provide administrative support to internal teams across different departments.
• Coordinate company meetings, schedules, appointments, and internal activities when required.
• Support internal communication and coordination between departments to ensure smooth workflow.
• Help maintain and improve operational processes and office SOPs.

Finance & Procurement Support

• Coordinate with finance or management teams regarding operational expenses and documentation.
• Monitor office-related expenses and ensure purchases are aligned with approved budgets.
• Track operational expenses, handle petty cash, manage invoice coordination with the finance team, and ensure proper record-keeping.

Culture & Workplace Environment

• Be the go-to person for internal team needs, creating a productive, positive, and energizing workplace environment.
• Plan and execute internal team engagements, celebrations, culture-building initiatives, and official company functions.
• Ensure the office environment reflects the company culture and professionalism.
• Be the go-to person for general office matters and day-to-day coordination.

Candidate Requirements

• Driven, decisive, and naturally inclined to take complete ownership of tasks without requiring close supervision.
• Confident, personable, and comfortable engaging with diverse stakeholders, clients, and guests at events.
• Strong organizational skills with the composure to manage shifting priorities in a fast-paced environment.
• Resourceful mindset with a demonstrated ability to resolve operational issues independently and efficiently.
• Fluent in Google Workspace (Docs, Sheets, Slides) and modern administrative productivity tools.
• High energy, reliable, and capable of handling confidential information with complete discretion.

Bonus Skills

• Familiarity with project management or productivity tools is a bonus.
• Basic understanding of finance documentation or procurement processes is an advantage.
• Prior experience in a hybrid Executive Assistant / Office Manager role within a creative, tech, or digital agency environment.
• Possession transport or willingness to travel locally for event and leadership support.

If you think we are a match, apply to us now!