Kerja Sepenuh Masa, Administration Executive di Real People Selangor - Maukerja

Admin Executive — Job Description
Position: Admin Executive
Department: Operations
Reports To: Operations Manager
Location: Malaysia
Employment Type: Full-Time
Job Purpose
To provide efficient administrative and operational support to ensure the smooth daily running of the company. The Admin Executive will be responsible for documentation, coordination, records, office administration and supporting various departments in day-to-day operations.
Key Responsibilities
1. General Administration
Manage daily office administrative activities.
Prepare letters, reports, forms and other company documents.
Maintain proper filing and documentation systems.
Manage office supplies, equipment and general administrative requirements.
Coordinate meetings, appointments and internal activities.
2. Operations Support
Assist the Operations Manager with daily operational activities.
Prepare and maintain operational records and reports.
Coordinate with suppliers, logistics providers and service providers.
Follow up on deliveries, documents and outstanding operational matters.
Ensure administrative procedures and SOPs are properly followed.
3. Order & Customer Support
Assist with order processing and documentation.
Coordinate with Sales & Marketing on customer/distributor-related matters.
Follow up on delivery and order issues.
Maintain accurate customer and distributor records.
4. Inventory & Logistics Administration
Assist with stock records and inventory documentation.
Prepare stock movement and delivery records.
Coordinate with warehouse and logistics partners.
Ensure supporting documents are properly maintained.
5. Finance & Documentation Support
Assist Finance with invoices, purchase orders, payment documents and claims.
Maintain proper records of expenses and administrative documents.
Ensure documents are submitted to Finance in a timely manner.
6. E-Commerce & System Support
Assist with basic e-commerce administrative tasks.
Maintain product, order and customer information in company systems.
Support data entry and report preparation.
Assist in updating internal databases and records.
Requirements
Diploma/Degree in Business Administration, Management, Operations or related field.
2–4 years of relevant administrative or operations experience.
Good Microsoft Office / Google Workspace skills, particularly Excel/Google Sheets.
Good communication and organisational skills.
Strong attention to detail and accuracy.
Able to work independently and manage multiple tasks.
Positive attitude and willingness to learn.
Experience in e-commerce, FMCG, health & wellness or direct selling is an advantage.
Key Performance Indicators (KPIs)
Accuracy and completeness of administrative records.
Timely completion of assigned administrative tasks.
Order/document processing accuracy.
Timely follow-up of operational matters.
Inventory and documentation accuracy.
Responsiveness to internal departments.
Compliance with company SOPs.
Overall administrative efficiency and organisation.