Full Time Executive Assistant Logistic Jobs, in NATURAL OLEOCHEMICALS SDN. BHD. Johor - Maukerja

Responsibilities

1. Management Support

• Assist the Operations Manager/Deputy Operations Manager in daily operational tasks.
• Carry out any other duties as assigned by management from time to time.

2. Shipment & Booking Coordination

• Monitor shipment periods as per Packing Instructions (PI) to ensure timely booking confirmations.
• Pay special attention to LC shipments to avoid discrepancies; ensure advance payments and credit limits are cleared before release.
• Liaise with shipping agents/booking parties on vessel changes, equipment readiness, and shipment closing times.
• Ensure booking confirmations are processed and entered into the container schedule promptly.
• Update weighbridge operations and resolve shipment issues, including port gate-in or rescheduling.

3. Contract Monitoring & Follow-Up

• Continuously highlight outstanding contracts to customers and chase for lifting plans within the contractual shipment month.
• Review expired contracts monthly with traders and determine next actions.
• Inform traders of any shortage of sales contracts to maintain full plant utilization.

4. Packing Instruction (PI) Management

• Ensure all PIs for the next month’s production plan are ready by the 15th of the current month.
• Verify PIs for accuracy, check operational instructions, and execute accordingly.
• Confirm and clarify unclear instructions with PI issuers to ensure smooth shipment arrangements.

5. Production & Internal Coordination

• Coordinate with production engineers on plant run sequences to ensure plant capacity is fully utilized.
• Communicate effectively with all relevant factory departments to avoid delays, miscommunication, and unnecessary charges.
• Maintain cost-effective operations through proactive information sharing.

Qualifications

Education & Experience

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain, Logistics, or related field.
• 2–3 years’ experience in operations, logistics, shipping, or supply chain coordination (manufacturing/plant experience preferred).
• Fresh graduates with strong internship exposure in logistics or operations may also be considered.

Technical Skills

• Proficient in SAP (sales contracts, shipment, PI management) and MS Office (Excel, Word, PowerPoint).
• Basic knowledge of shipping documentation (PI, LC, booking confirmation, export requirements).
• Understanding of production planning and plant scheduling is an added advantage.

Soft Skills

• Strong communication and coordination skills to liaise with multiple stakeholders (traders, production, shipping agents, customers).
• Detail-oriented with good problem-solving skills to prevent shipment errors or contract discrepancies.
• Able to work under pressure, meet deadlines, and manage multiple tasks simultaneously.
• Proactive, responsible, and willing to take initiative in improving processes.

Other Requirements

• Willingness to work extra hours when shipment deadlines or urgent tasks arise.
• Team player with a positive attitude and adaptability to management’s instructions