Job Summary

We are seeking a highly organized and proactive Administrator to join our petrol station team. This role involves managing the administrative functions of the station, ensuring smooth day-to-day operations, and supporting the management team. The ideal candidate will possess excellent communication and organizational skills, a customer-focused mindset, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

Administrative Support

Maintain accurate records, including inventory, sales, and staff schedules.
Oversee and manage station documentation, including invoices, permits, and compliance records.
Assist with payroll preparation and ensure timely submission of timesheets.

Financial Management

Reconcile daily cash and card transactions and prepare bank deposits.
Monitor station expenses and assist in budgeting and financial reporting.
Ensure adherence to financial policies and procedures.
Perform basic accounting entries and assist in maintaining and reviewing company accounts.

Customer Service

Address customer inquiries and complaints professionally and efficiently.
Ensure the station complies with company policies to deliver excellent customer service.

Inventory and Stock Control

Monitor fuel levels and coordinate with suppliers for timely refueling.
Manage stock levels for the convenience store and order supplies as needed.

Health & Safety Compliance

Ensure all staff follow health and safety regulations.
Maintain up-to-date knowledge of safety protocols and ensure necessary certifications are in place.

Team & Operations Support

Assist in onboarding and training new staff, if any.
Assist as a point of contact between management and station staff when needed.
Assist on resolving and raising technical issues to related stakeholders pertaining sales automation and operations.

Shortlisted candidates will be contacted by our company representative for interview.

Wirawang Sdn Bhd