Job Summary

We are seeking a detail-oriented and organized Regulatory Specialist I to support global regulatory compliance activities for a portfolio of technology products sold across multiple international markets.

As part of the Enterprise Visibility and Mobility (EVM) Regulatory department, you will work closely with Engineering teams, manufacturing partners, test laboratories, certification agencies, and internal stakeholders to ensure regulatory certifications remain current and compliant throughout the product lifecycle. You will play a key role in managing certification renewals, coordinating product samples for testing, maintaining regulatory documentation, and supporting requests for compliance-related information from global authorities and customers.

Essential Duties and Responsibilities:

1. Regulatory Certification Support

Support regulatory certification and compliance activities for new and existing products across global markets.
Monitor certification renewal schedules and compliance requirements to ensure certifications remain current.
Maintain and update regulatory certification records and document repositories.
Assist with continued compliance activities and certification renewal projects.

2. Sample Procurement & Test Coordination

Coordinate procurement, ordering, tracking, and delivery of product samples required for certification renewals and compliance testing.
Work closely with internal teams and order management functions to ensure timely sample fulfillment.
Follow up on shipment status and proactively resolve delays to prevent impacts on certification schedules.
Coordinate sample modification activities when required to support testing and certification requirements.
Provide shipment and tracking information to internal stakeholders, testing laboratories, and external partners.

3. Documentation & Regulatory Records Management

Maintain regulatory documentation libraries, technical files, and certification records across various document management platforms.
Support the organization and maintenance of Technical Construction Files (TCF) and other compliance-related documentation.
Learn and navigate regulatory document repositories, network drives, SharePoint sites, databases, and document management systems.
Assist in publishing and maintaining regulatory certificates on company websites and internal systems.

4. Document Request Management

Act as the first point of contact for regulatory document requests from internal and external stakeholders.
Coordinate the retrieval and provision of certificates, test reports, declarations, technical documents, and other compliance-related records.
Research and locate supporting documentation from regulatory libraries and technical files.
Work with subject matter experts to obtain documentation when requests require additional investigation or clarification.
Support evolving regulatory requirements where certification agencies and authorities may request customized documentation beyond standard certificates.

5. Cross-Functional Collaboration

Collaborate with Engineering teams, manufacturing partners, test laboratories, certification bodies, and regulatory agencies worldwide.
Provide regulatory documentation and information to external partners upon request.
Support new product introduction (NPI) activities and sustaining compliance programs.
Assist with customs-related documentation and regulatory processes as required.

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