Full Time Finance & Accounts Manager Jobs, Salary up to MYR 6,000 in 3K Fine Food Johor - Maukerja

1. Accounts Review & Supervision

• Review daily accounting work performed by account/admin staff.

• Check supplier invoices, customer invoices, payment vouchers, receipts, journal entries, and supporting documents.

• Ensure all transactions are recorded correctly and posted into the accounting system on time.

• Review accounts payable, accounts receivable, bank reconciliation, and general ledger entries.

• Guide and supervise the account/admin team to ensure accuracy and proper follow-up.

• Identify mistakes, missing documents, wrong postings, or unusual transactions and take corrective action.

• Ensure all accounting records are properly filed and traceable.

2. Monthly Financial Reporting to Management

• Prepare and present monthly finance and accounts reports to the boss / management.

• Report the company’s monthly sales, collection, payment, expenses, cash flow, debt, and financial movement.

• Highlight major cost changes, abnormal expenses, overdue payments, cash flow pressure, and financial risks.

• Provide financial summary and explanation in a clear and easy-to-understand format.

• Compare current month performance against previous month, budget, or target.

• Prepare action points and recommendations for management decision-making.

3. Cash Flow & Payment Planning

• Monitor company cash flow movement and bank balances.

• Prepare weekly or monthly cash flow forecast.

• Review incoming collections and outgoing payments.

• Plan payment priority for suppliers, loans, rental, salary, utilities, tax, and statutory payments.

• Ensure payments are made according to approval and company cash flow condition.

• Alert management in advance if cash flow shortage or payment risk is expected.

• Support boss in arranging payment schedules and financial commitments.

4. Accounts Payable & Supplier Control

• Review supplier aging and payment schedule.

• Ensure supplier invoices are checked against PO, DO, GRN, and supporting documents.

• Verify supplier statement of account and reconcile any differences.

• Monitor due dates and avoid duplicate or unauthorized payments.

• Liaise with suppliers when account issues or statement differences arise.

• Ensure proper approval is obtained before payment is processed.

5. Accounts Receivable & Collection Control

• Review customer aging report and outstanding balances.

• Monitor customer payment collection and follow up with the responsible team.

• Ensure customer invoices, credit notes, debit notes, and receipts are properly issued.

• Highlight overdue accounts and collection risks to management.

• Work with sales/admin team to resolve customer billing disputes.

• Provide regular collection updates to management.

6. External Liaison

• Liaise with external auditors for yearly audit matters.

• Liaise with tax agents for tax computation, tax planning, and tax submission matters.

• Coordinate with company secretary for company statutory records, resolutions, and compliance matters.

• Communicate with bankers for banking facilities, loan matters, account information, and financial documents when required.

• Support communication with government bodies such as LHDN, EPF, SOCSO, EIS, Customs / SST where applicable.

• Prepare and provide required documents to external parties accurately and on time.

7. Month-End & Year-End Closing

• Oversee monthly closing process and ensure closing is completed within deadline.

• Review sales, purchases, expenses, bank, stock value, COGS, accruals, prepayments, and journal entries.

• Ensure all month-end schedules are prepared and reviewed.

• Coordinate year-end audit preparation and ensure audit documents are complete.

• Ensure financial records are ready for accountant, auditor, tax agent, and management review.

8. Cost Control & Financial Analysis

• Review major company expenses such as COGS, packaging, salary, rental, utilities, delivery, repairs, maintenance, finance cost, and admin expenses.

• Compare monthly expenses and highlight unusual increases.

• Support management in identifying cost-saving opportunities.

• Review department expenses and help improve spending control.

• Prepare simple analysis on product cost, operating cost, and margin when required.

• Provide financial insight to support business decisions.

9. Compliance & Internal Control

• Ensure accounting procedures follow company policy and statutory requirements.

• Maintain proper approval flow for payments, purchases, claims, refunds, and adjustments.

• Improve finance documentation and internal control processes.

• Ensure all supporting documents are complete before payment or posting.

• Reduce risk of fraud, duplicate payment, missing documents, and wrong reporting.

• Ensure finance records are organized for audit, tax, and management checking.

10. Team Guidance & Process Improvement

• Guide account/admin staff on daily finance procedures.

• Set proper workflow for invoice checking, payment preparation, collection follow-up, filing, and reporting.

• Train staff to improve accuracy, responsibility, and deadline discipline.

• Improve finance report formats and management review templates.

• Work with other departments to improve finance-related procedures, such as PO, receiving, stock movement, sales order, invoice, and payment collection.

Responsibilities:

• Review daily accounting work performed by account/admin staff.

• Check invoices, payments, receipts, bank reconciliation, journal entries, and supporting documents.

• Oversee accounts payable, accounts receivable, general ledger, and monthly closing.

• Prepare monthly finance and account reports for management.

• Report cash flow movement, sales collection, supplier payment, expenses, debt, and financial risks to the boss.

• Monitor customer aging, supplier aging, payment schedule, and collection follow-up.

• Prepare weekly / monthly cash flow forecast and payment planning.

• Liaise with external auditors, tax agents, company secretary, bankers, and government bodies when required.

• Ensure accounting records are accurate, properly filed, and compliant with company and statutory requirements.

• Review major expenses and highlight abnormal cost movements.

• Improve finance workflow, internal control, documentation, and reporting format.

• Guide and supervise account/admin staff.

• Annual Leave
• Overtime (OT)
• Staff Meal
• Petrol Allowance
• Career Development & Promotion Opportunities