Full Time Project Admin Executive Jobs, Salary up to MYR 3,500 in KFE P Johor - Maukerja

Summary

To provide comprehensive administrative and operational support to the Head of Department (HOD) and project teams, ensuring efficient project coordination, accurate documentation, regulatory compliance, and effective monitoring of project activities to facilitate smooth departmental operations.

Key Responsibilities

• Project Administration & Coordination
• Provide administrative support to the HOD and project teams in managing daily departmental activities.
• Coordinate with site personnel to obtain, consolidate, and monitor daily progress reports, work updates, and project records.
• Facilitate communication and information sharing between project teams, management, and relevant stakeholders.
• Document Control & Records Management
• Establish and maintain an organised document control system, including filing, correspondence, recordkeeping, and document tracking.
• Review and verify project documentation for accuracy, completeness, and compliance with established procedures.
• Maintain updated electronic and physical records to ensure proper documentation, accessibility, and traceability.
• Permit, Licence & Regulatory Coordination
• Liaise with relevant authorities, including JKR, local municipal councils, TNB, Telekom Malaysia, and other utility providers, regarding permit and licence applications.
• Coordinate the submission, renewal, and tracking of excavation permits, traffic management approvals, and other project-related authorisations.
• Monitor permit validity and maintain regulatory records to support compliance with applicable requirements.
• Project Progress & Cost Monitoring
• Compile daily site reports, project progress updates, and supporting documentation for management review.
• Assist in preparing and tracking progress claims, project expenditure records, and budget monitoring reports.
• Monitor project-related expenses, including fuel, drilling consumables, and other operational costs.
• Process departmental petty cash claims and maintain accurate supporting financial records.
• Meetings & Reporting
• Coordinate monthly departmental meetings, including scheduling, agenda preparation, meeting materials, and minutes.
• Compile departmental reports and assist in analysing performance against established objectives and Key Performance Indicators (KPIs).
• Follow up on outstanding action items and provide progress updates to the HOD.
• Quality Management & Compliance
• Support the implementation of departmental procedures and practices in accordance with the Company's Quality Management System (QMS).
• Identify and report procedural deviations or potential regulatory non-compliance to the HOD.
• Assist in coordinating corrective and preventive actions, maintaining relevant records, and monitoring implementation.
• Other Duties
• Perform any other duties and responsibilities as assigned by Management from time to time.

Skills & Experience:

• Min 2 years experience in Admin or relevant fields.
• Self motivated and a team player.
• Must be able to work under pressure.
• Strong in documentation
• Experience in drafter
• Good communication & correspondence skills with Microsoft Office knowledge.

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Experience:

• Construction administrative: 2 years (Required)

Location:

• Johor Bahru (Required)

Work Location: In person