Full Time Admin Assistant Jobs, Salary up to MYR 2,200 in JSE SERVICES SDN BHD Pulau Pinang - Maukerja

Job Overview

We are looking for a responsible and detail-oriented Admin Assistant to support our operations in the Fire Protection & Safety industry. This role involves administrative work, servicing coordination, document preparation, communication with clients and suppliers, and assistance to both accounts and HR departments.

Key Responsibilities

1. Administrative Support

• Handle filing, scanning, data entry, and document management.
• Prepare letters, reports, quotations, service documents, and job sheets.
• Maintain accurate records for BOMBA submissions, certificates, servicing reports, and project files.

2. Project & Servicing Coordination

• Coordinate servicing schedules for fire extinguishers, quarterly inspections, and maintenance works.
• Communicate with technicians/engineers on daily assignments and site progress.
• Update job status and ensure timely submission of service reports.

3. Client & Vendor Communication

• Prepare and send quotations, proposals, and follow-up emails to clients.
• Liaise with suppliers on material availability, pricing, delivery, and collection.
• Provide customer service support by responding to enquiries and coordinating feedback.
• Assist in arranging client meetings, site visits, and internal briefings.

4. Financial & Accounts Support

• Assist in preparing payment vouchers, petty cash claims, and simple data entry.
• Compile supporting documents for invoicing and claim submissions.
• Follow up on outstanding invoices and payment reminders.
• Coordinate with the accounts team on purchase orders, billing, and payment processing.

5. HR & Administrative Support (as required)

• Assist with attendance records, leave updates, and staff claims.
• Support onboarding processes for technicians/staff (ID cards, uniforms, PPE issuance).
• Arrange training schedules, toolbox meetings, and safety briefings.

Requirements

• Minimum SPM / Diploma in Business Administration or related field.
• 1–3 years of relevant administrative experience (fire protection/engineering field is an advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication skills in English & Bahasa Malaysia.
• Highly organized, responsible, and able to multitask.
• Strong coordination and follow-up abilities.

Benefits

• Attractive salary package
• Training in fire protection systems
• Career development opportunities
• Supportive working environment

Apply via Indeed or email your resume to :
*************

Job Type: Full-time

Pay: RM1,700.00 - RM2,200.00 per month

Benefits:

• Professional development

Work Location: In person