Full Time Human Resources, Assistant Jobs, Salary up to MYR 2,500 in Microtronics Technology Johor - Maukerja

Position Summary

The Assistant, HR is responsible for assisting and supporting the Group HR Manager and the HR Department in employee relations, disciplinary administration, industrial accident reporting, employee medical and insurance matters, employee engagement, and employee welfare activities within the company's manufacturing environment.

The position also supports customer transportation arrangements, including transportation for customers, business partners, and company personnel for official appointments and business-related activities.

The Assistant, HR will also assist in coordinating employee medical and insurance matters, industrial accident documentation, and foreign worker welfare and accommodation-related issues in accordance with company policies and procedures.

The successful candidate is expected to provide reliable administrative and operational support, maintain confidentiality, and coordinate effectively with employees, management, customers, service providers, and other relevant parties.

Key Responsibilities

A. Employee Relations & Disciplinary Matters

• Assist the HR Department in handling minor disciplinary cases, including receiving complaints, gathering relevant information and evidence, preparing show-cause letters, and coordinating disciplinary inquiries where required.
• Support preliminary investigations into employee misconduct by collecting relevant information, reviewing supporting documentation, and referring findings to the Group HR Manager or authorized personnel for further action.
• Assist in preparing disciplinary documentation, maintaining accurate records, and monitoring follow-up actions until case closure.
• Assist in providing employees and line managers with basic guidance on workplace conduct, disciplinary procedures, and relevant company policies.
• Coordinate and follow up with HODs, supervisors, and HR personnel on employee relations issues as instructed.
• Maintain the confidentiality and proper filing of disciplinary records and related employee information.
• Escalate serious misconduct, complex employee relations issues, and cases requiring management decisions to the Group HR Manager.

B. Customer Transportation

• Assist in arranging and providing transportation for customers, business partners, and company personnel for business-related activities, official appointments, and other company requirements.
• Coordinate customer pick-up and drop-off arrangements, transportation schedules, destinations, and appointment timings with the relevant parties.
• Support timely and reliable transportation arrangements to ensure customers, business partners, and company personnel reach their destinations safely and punctually.
• Ensure that customers and business partners receive professional, courteous, and safe transportation services in accordance with company requirements.
• Perform other transportation and company vehicle administration duties as assigned by the Superior.

C. Industrial Accident & Medical Matters

• Assist in coordinating industrial accident reporting, documentation, and follow-up with relevant parties.
• Support employee medical and outpatient insurance claims, including document submission and claim follow-up.
• Assist in liaising with employees, supervisors, clinics, hospitals, and insurance providers on accident and medical matters.
• Maintain confidential records of accident reports, medical documents, and insurance claims, and escalate urgent cases to the Group HR Manager.

D. Employee Engagement, Welfare & Other Tasks

• Assist in conducting employee engagement activities, gathering feedback, and addressing employee welfare concerns.
• Support the coordination of employee welfare activities and follow-up actions with relevant departments.
• Assist in coordinating medical assistance, transportation, and accommodation-related matters for foreign workers.
• Maintain relevant welfare records and escalate serious concerns or urgent cases to the Group HR Manager.

Key Performance Indicators (KPIs)

The Assistant, HR will be accountable for, but not limited to:

• Company Owner's Transportation: Ensure transportation requests for the Company Owner and the Owner's affiliated company, as instructed, are prioritized and fulfilled safely and punctually.
• Transportation Reliability: Ensure timely transportation arrangements for customers, business partners, and company personnel without compromising the Company Owner's priority requirements.
• Disciplinary Case Management: Ensure disciplinary cases are handled consistently, documented accurately, and followed up until closure.
• Company Vehicle Administration: Maintain accurate vehicle records and ensure timely follow-up on insurance, road tax, Autopass renewals, and maintenance requirements.
• Industrial Accident & Medical Matters: Ensure timely accident reporting, medical documentation, insurance claim submission, and follow-up.
• Employee Engagement & Welfare: Support employee engagement activities and ensure employee concerns and welfare matters receive appropriate follow-up.
• Foreign Worker Welfare: Coordinate medical assistance and follow-up for foreign workers experiencing medical or accommodation-related issues.
• Confidentiality & Compliance: Maintain confidentiality of employee information, disciplinary records, medical documentation, and Company Owner-related information.

Qualifications & Experience

• Education: Diploma in Human Resources Management or an equivalent qualification.
• Fresh Graduates: Fresh graduates are encouraged to apply.
• Experience: Experience in employee relations, HR administration, disciplinary matters, or related HR activities is an advantage.
• Driving Requirements: Willing to perform driving duties for the Company Owner, the Owner's affiliated company as instructed, customers, and company personnel when required.
• Driving Licence: Possess a valid driving licence appropriate for the assigned vehicle and maintain a good driving record.

Pay: RM2,200.00 - RM2,500.00 per month

Work Location: In person