Full Time Project Admin and HR Executive Jobs, Salary up to SGD 5,000 in KYOOB ARCHITECTS PTE. LTD. Central Region (Singapore) - Maukerja

Role summary

Kyoob is hiring a

Project Admin & HR Executive

to own day-to-day project administration and documentation — including authority submissions, EOIs, tender documentation, fee proposals, and audit readiness — while also supporting general office administration and providing HR coverage when required.

What you’ll do (project administration — main scope)

Prepare and coordinate

authority submissions

, EOIs, tender documents, and fee proposals

Manage project correspondence: letters, emails, and key records

Liaise with project directors and/or architects on project administration requirements and deadlines

Coordinate with clients, consultants, and site staff on project-related matters and project accounts

Maintain

structured filing and document control

(softcopy and hardcopy) to ensure traceability and audit readiness

Support ISO 9001 & ISO 14001 audit preparations by coordinating documents, trackers, and internal checks

Office admin & HR coverage (when required)

Manage phone calls and emails

Schedule meetings and appointments; coordinate calendars and meeting logistics

Liaise with vendors (including printers) and support procurement/coordination tasks

Support HR operations for project site staff, including: timesheets and payroll supportleave, leave compensation, and benefits coordination

Support ad-hoc assignments and office improvements as needed

Requirements

Minimum O Level / Diploma / Degree in Accounting, Human Resource Management, or equivalent

At least 2 years’ experience in project administration and/or administrative operations (architecture/construction industry experience is preferred)

Comfortable working with deadlines, submissions, and multiple stakeholders

Strong organisation and follow-through; reliable document control habits

Proficient in spoken and written English

Proficient in Microsoft Office (Excel/Word/PowerPoint)

Strong communication and interpersonal skills

High integrity, responsibility, and a collaborative working style

About Kyoob

Kyoob is a Singapore-based architectural design practice delivering projects in Singapore. We work collaboratively across project teams, with a strong emphasis on clear documentation, reliable systems, and thoughtful coordination.

Why Kyoob

Team-first culture:
supportive colleagues and cross-office collaboration

Meaningful work:
exposure to real project delivery, submissions, and client-facing coordination

Systems and standards:
a role that values clarity, documentation, and continuous improvement

Growth opportunities:
learn across project operations, admin, and HR support

Founded in 2003,

KYOOB

is a family of individuals who share the common values and ideals of determination and hard work to achieve design excellence. We come from different discipline and walks of life but share an idea that together-as cohesive team, we can attain greater accomplishments.

This is a family that lives and breathes the ideal of creation. We aspire to create designs that will elegantly fulfill their built potential and meaningfully contribute to the built environment such that we can ultimately enhance the quality of our lives.

KYOOB ARCHITECTS PTE LTD

is registered Architectural Practice with the Board of Architects in Singapore which offers comprehensive set of Architectural consultancy services to our Clients.