- Outram Central Region (Singapore) Singapore
Kerja Sepenuh Masa Project Admin and HR Executive, Gaji tinggi SGD 5,000 di KYOOB ARCHITECTS PTE. LTD. Central Region (Singapore) - Maukerja
Project Admin and HR Executive
KYOOB ARCHITECTS PTE. LTD.
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
Role summary
Kyoob is hiring a
Project Admin & HR Executive
to own day-to-day project administration and documentation — including authority submissions, EOIs, tender documentation, fee proposals, and audit readiness — while also supporting general office administration and providing HR coverage when required.
What you’ll do (project administration — main scope)
Prepare and coordinate
authority submissions
, EOIs, tender documents, and fee proposals
Manage project correspondence: letters, emails, and key records
Liaise with project directors and/or architects on project administration requirements and deadlines
Coordinate with clients, consultants, and site staff on project-related matters and project accounts
Maintain
structured filing and document control
(softcopy and hardcopy) to ensure traceability and audit readiness
Support ISO 9001 & ISO 14001 audit preparations by coordinating documents, trackers, and internal checks
Office admin & HR coverage (when required)
Manage phone calls and emails
Schedule meetings and appointments; coordinate calendars and meeting logistics
Liaise with vendors (including printers) and support procurement/coordination tasks
Support HR operations for project site staff, including: timesheets and payroll supportleave, leave compensation, and benefits coordination
Support ad-hoc assignments and office improvements as needed
Requirements
Minimum O Level / Diploma / Degree in Accounting, Human Resource Management, or equivalent
At least 2 years’ experience in project administration and/or administrative operations (architecture/construction industry experience is preferred)
Comfortable working with deadlines, submissions, and multiple stakeholders
Strong organisation and follow-through; reliable document control habits
Proficient in spoken and written English
Proficient in Microsoft Office (Excel/Word/PowerPoint)
Strong communication and interpersonal skills
High integrity, responsibility, and a collaborative working style
About Kyoob
Kyoob is a Singapore-based architectural design practice delivering projects in Singapore. We work collaboratively across project teams, with a strong emphasis on clear documentation, reliable systems, and thoughtful coordination.
Why Kyoob
Team-first culture:
supportive colleagues and cross-office collaboration
Meaningful work:
exposure to real project delivery, submissions, and client-facing coordination
Systems and standards:
a role that values clarity, documentation, and continuous improvement
Growth opportunities:
learn across project operations, admin, and HR support
Founded in 2003,
KYOOB
is a family of individuals who share the common values and ideals of determination and hard work to achieve design excellence. We come from different discipline and walks of life but share an idea that together-as cohesive team, we can attain greater accomplishments.
This is a family that lives and breathes the ideal of creation. We aspire to create designs that will elegantly fulfill their built potential and meaningfully contribute to the built environment such that we can ultimately enhance the quality of our lives.
KYOOB ARCHITECTS PTE LTD
is registered Architectural Practice with the Board of Architects in Singapore which offers comprehensive set of Architectural consultancy services to our Clients.
Kyoob is hiring a
Project Admin & HR Executive
to own day-to-day project administration and documentation — including authority submissions, EOIs, tender documentation, fee proposals, and audit readiness — while also supporting general office administration and providing HR coverage when required.
What you’ll do (project administration — main scope)
Prepare and coordinate
authority submissions
, EOIs, tender documents, and fee proposals
Manage project correspondence: letters, emails, and key records
Liaise with project directors and/or architects on project administration requirements and deadlines
Coordinate with clients, consultants, and site staff on project-related matters and project accounts
Maintain
structured filing and document control
(softcopy and hardcopy) to ensure traceability and audit readiness
Support ISO 9001 & ISO 14001 audit preparations by coordinating documents, trackers, and internal checks
Office admin & HR coverage (when required)
Manage phone calls and emails
Schedule meetings and appointments; coordinate calendars and meeting logistics
Liaise with vendors (including printers) and support procurement/coordination tasks
Support HR operations for project site staff, including: timesheets and payroll supportleave, leave compensation, and benefits coordination
Support ad-hoc assignments and office improvements as needed
Requirements
Minimum O Level / Diploma / Degree in Accounting, Human Resource Management, or equivalent
At least 2 years’ experience in project administration and/or administrative operations (architecture/construction industry experience is preferred)
Comfortable working with deadlines, submissions, and multiple stakeholders
Strong organisation and follow-through; reliable document control habits
Proficient in spoken and written English
Proficient in Microsoft Office (Excel/Word/PowerPoint)
Strong communication and interpersonal skills
High integrity, responsibility, and a collaborative working style
About Kyoob
Kyoob is a Singapore-based architectural design practice delivering projects in Singapore. We work collaboratively across project teams, with a strong emphasis on clear documentation, reliable systems, and thoughtful coordination.
Why Kyoob
Team-first culture:
supportive colleagues and cross-office collaboration
Meaningful work:
exposure to real project delivery, submissions, and client-facing coordination
Systems and standards:
a role that values clarity, documentation, and continuous improvement
Growth opportunities:
learn across project operations, admin, and HR support
Founded in 2003,
KYOOB
is a family of individuals who share the common values and ideals of determination and hard work to achieve design excellence. We come from different discipline and walks of life but share an idea that together-as cohesive team, we can attain greater accomplishments.
This is a family that lives and breathes the ideal of creation. We aspire to create designs that will elegantly fulfill their built potential and meaningfully contribute to the built environment such that we can ultimately enhance the quality of our lives.
KYOOB ARCHITECTS PTE LTD
is registered Architectural Practice with the Board of Architects in Singapore which offers comprehensive set of Architectural consultancy services to our Clients.
Peringatan Penting
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