Full Time HR and Admin Executive - Assistant Jobs, Salary up to MYR 3,200 in 1975 Avenue & Hotel Johor - Maukerja

Key Responsibilities

Recruitment & Selection

• Coordinate the end-to-end recruitment process, including job advertisements, candidate screening, interview arrangements and follow-ups.
• Prepare employment offers, appointment letters and other recruitment-related documentation.
• Coordinate pre-employment requirements and onboarding arrangements for new employees.
• Maintain an updated recruitment tracker and manpower records.

Employee Relations & HR Operations

• Handle employee enquiries and provide assistance on HR-related matters.
• Assist in managing employee grievances, disciplinary matters and staff welfare activities.
• Prepare and maintain employee personal files and HR documentation.
• Monitor employee attendance, punctuality, leave applications and overtime records.
• Assist in staff engagement activities, employee events and company initiatives.
• Coordinate employee confirmation, probation review, transfer, promotion and resignation processes.

Training & Development

• Coordinate internal and external training programmes.
• Maintain training records and monitor employee training attendance.
• Assist with HRD Corp training grant applications, claims and related documentation.
• Coordinate employee development programmes and training evaluations.

Foreign Worker Administration

• Assist in maintaining foreign worker records and documentation.
• Monitor work permit expiry dates and coordinate renewal arrangements.
• Liaise with relevant agencies on foreign worker matters.
• Assist in coordinating foreign worker accommodation, welfare and related administrative requirements.

Administration & General Affairs

• Oversee general office administration, stationery and office supplies.
• Coordinate hostel accommodation and staff facilities, where applicable.
• Handle office maintenance, service providers and administrative purchases.
• Assist in sourcing quotations, preparing purchase requests and monitoring administrative expenses.
• Maintain proper filing systems, contracts, licences and other administrative records.

Compliance & Reporting

• Ensure HR practices comply with the Employment Act 1955 and other applicable Malaysian labour regulations.
• Assist in preparing HR reports, manpower reports and other management information.
• Maintain proper documentation for HR audits and statutory inspections.
• Ensure confidentiality and proper handling of employee information.

3Qualifications & Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related discipline.
• Minimum 2–3 years of relevant HR and administrative experience.
• Good knowledge of Malaysian employment legislation and HR practices.
• Familiarity with payroll processes and statutory contributions.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication, interpersonal and problem-solving skills.
• Able to work independently, manage multiple priorities and meet deadlines.
• Good command of written and spoken English and Bahasa Malaysia.

4. Key Competencies

• Strong organisational and administrative skills.
• Attention to detail and accuracy.
• Good interpersonal and communication skills.
• High level of integrity and confidentiality.
• Proactive and able to work under pressure.
• Strong coordination and time-management abilities.

Must be willing to travel to other company properties, branches or business locations whenever required.

Job Types: Full-time, Fresh graduate

Pay: RM2,000.00 - RM3,200.00 per month

Work Location: In person