Full Time LOGISTICS & WAREHOUSE ADMIN ASSISTANT Jobs, in KMT Jaya Sdn. Bhd. Selangor - Maukerja

Minimum Foundation / Diploma/Degree in Logistics, Supply Chain, Business Administration or a related field.

Previous experience in warehouse administration, logistics administration or a related role will be an advantage.

Proficient in Microsoft Excel, Microsoft Word and email communication.

Comfortable using WhatsApp for daily communication and coordination.

Good administrative, filing and documentation skills.

Good communication and coordination skills, especially when dealing with warehouse teams, drivers, customers and internal departments.

Able to work independently and manage multiple tasks in a fast-paced logistics environment.

Detail-oriented and attentive when handling attendance records, claims, delivery documents and operational data.

Responsible, positive and responsive to operational and ad-hoc requirements.

Willing to work in a warehouse environment in Shah Alam.

Be positive, responsive and willing to support ad-hoc tasks when required.

Be willing to be transferred to other divisions within the Group upon formal request.

Handle daily administrative and clerical tasks for warehouse and logistics operations, including office filing and documentation.

Prepare monthly payroll-related information, including overtime, allowances and claims, according to the monthly cut-off for submission to the HR Department.

Monitor and follow up on warehouse employees’ attendance, including thumbprint discrepancies and related attendance issues.

Communicate with Warehouse Team Leaders regarding workers’ issues, complaints and attendance matters.

Extract reports from the warehouse system and update daily invoices and Delivery Orders (DO) by matching them against logistics delivery records.

Compile, organize and maintain Proof of Delivery (POD) documents, including stamped and signed documents returned by drivers.

Liaise with customers’ Distribution Centres (DC) to confirm delivery bookings and schedules via email and WhatsApp.

Coordinate with the HR, Invoicing and Sales Departments on specific delivery instructions and operational matters.

Work closely with the person-in-charge of each operation to ensure smooth coordination and timely completion of daily tasks.

Monitor driver attendance and follow up on outstation claims and related documentation.

Compile monthly utility consumption and overtime applications for monitoring and cost-control purposes.

Participate in daily morning logistics briefings to facilitate two-way communication and share relevant company updates.

Maintain good communication with drivers, warehouse personnel, customers and internal departments.

Support the Logistics Planner / Executive in monitoring daily warehouse and logistics operations.

Perform other related warehouse and logistics duties as assigned by the superior.