Full Time Purchasing Officer Jobs, in MDI FORTUNE SDN BHD Pulau Pinang - Maukerja

Company Description In 2015, MDI Fortune’s founder began marketing janitorial services and servicing clients in Penang. Less than a year later, he established MDI Fortune and began pioneering the concept that has kept the company at the top of its industry. From its humble beginnings to today’s status as the best commercial cleaning company, MDI Fortune was built on hard work and integrity.

Role DescriptionThis is a full-time on-site role for a Purchasing Assistant located in Penang, Malaysia. The Purchasing Assistant will be responsible for supporting procurement processes, preparing and monitoring purchase orders, and ensuring timely delivery of goods. Responsibilities will also include maintaining communication with suppliers, addressing any order discrepancies, and assisting with the overall efficiency of the purchasing operations.

Qualifications

Knowledge of Purchasing Processes, Procurement, and general Purchasing practices

Experience with Purchase Orders, including preparation and monitoring

Strong Communication skills to liaise effectively with vendors and internal teams

Organizational and time management skills

Ability to work independently and with attention to detail

Experience with procurement software or tools is a plus

A degree or diploma in Business, Supply Chain Management, or a related field is preferred

Scope1. Purchasing Support

Assist in sourcing suppliers and obtaining quotations

Prepare Purchase Orders (PO) and follow up on approvals

Review purchase requisitions and ensure accuracy of details

Support negotiation on price, delivery terms, and quality

2. Supplier Communication & Coordination

Liaise with suppliers on orders, delivery schedules, and product availability

Follow up on order status to ensure timely delivery

Maintain good working relationships with vendors and service providers

3. Documentation & Data Management

Maintain purchasing files, price lists, and supplier database

Ensure correct filing of PO, Delivery Order (DO), invoice and etc

Assist in checking invoices vs PO vs delivery records before submission to accounts

4. Inventory & Material Coordination

Coordinate with warehouse/production team for stock requirements

Monitor stock levels and assist in planning stock reorders

Support inventory and material control activities

5. Administrative Tasks

Prepare procurement reports and update purchasing records

Assist in supplier evaluation documentation

Handle general office purchasing (stationery, office supplies, etc.)

6. Compliance

Ensure purchasing activities follow company SOP and ISO requirements

Assist with audit and documentation for compliance purposes