Accounts Payable & Receivable Support: Learn and assist with processing AP/AR transactions, matching vendor invoices against receipts, issuing client billing statements, and monitoring payment follow-ups.
Expense Processing: Review employee expense claims and vendor disbursements against company guidelines, ensuring proper receipt documentation before approval.
Payroll & Statutory Administration: Assist with collating working hours and overtime data, while learning basic procedures for statutory reporting (such as tax and social security filings).
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Accounting Support: Assist the Account department with daily accounting and bookkeeping tasks, including entering and updating accounting records and transactions.
Payment Vouchers: Assist in preparing payment vouchers, checking supporting documents, and ensuring the relevant details are properly recorded.
Invoices & Quotations: Prepare quotations, invoices, receipts, and other billing documents based on the information provided.
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Job Responsibilities- Handle daily accounting and administrative tasks.- Prepare invoices, payment documents, receipts and related records.- Assist with Accounts Payable (AP) and Accounts Receivable (AR).- Perform basic data entry and account reconciliation.- Maintain proper filing and documentation.- Assist with purchasing, office administration and general clerical duties.- Prepare reports and other documents when required.- Perform other duties as assigned by the Management.
We are a self-managed high-end residential condominium in Petaling Jaya looking for a responsible and organised Admin & Accounts Assistant to join our Management Office.
Key Responsibilities
Handle daily office administration and resident-related matters.
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Invoice & Data Management: Record and maintain supplier invoices accurately within both the clinic management system and the primary reporting system.
Account Reconciliation: Reconcile monthly credit card statements, bank records, and general ledgers against internal financial entries; investigate and resolve any discrepancies.
Invoicing & Accounts Receivable: Prepare, verify, and issue invoices to all clinic outlets. Track incoming receipts and follow up on outstanding receivables.
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