Monitor and update attendance records daily; report any absence or lateness to the manager and take action as instructed.
Apply for OT (overtime) daily for the previous day's work; update leave records and inform Operations of any advance leave applications.
Key in petty cash transactions according to collection records and other expenses; maintain supporting documents for each employee on a daily basis.
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The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods.
Support management in financial & management reporting, coordination, cost control, administration, and process improvement.
Analyse information, prepare reports, monitor departmental performance, coordinate management initiatives, and ensure that assigned activities are completed accurately and within the required timeline. Analyse actual results against budget and forecast and explain significant variances.
Prepare monthly management reports, operational reports, and performance summaries.
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Prepare, verify, and maintain shipping and export documentation in accordance with customer, contractual, regulatory, and company requirements.
Ensure all shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, Certificates of Analysis (COA), insurance documents, and other export documents are accurate and completed within the required timeline.
Review sales contracts, Letters of Credit (L/C), purchase orders, and shipping instructions to ensure documentation complies with contractual terms and conditions.
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