Managing the Executive Director's calendar, including scheduling meetings, coordinating internal and external appointments, and ensuring optimal time management
Preparing and collating documents, reports, presentations and correspondence for executive meetings and board discussions
Composing and editing professional correspondence, communications and proposals on behalf of the Executive Director
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Enter, update, and maintain data in company systems and databases.· Maintain and organize company databases, records, and master data files.· Assist with basic trend analysis and data reconciliation tasks.· Support data retention, archival, and record management requirements.· Perform other ad-hoc administrative tasks as assigned.
To establish and manage an organized filing system for all departments, ensuring proper documentation of contracts, reports, and correspondence. To regularly audit files for completeness and accuracy.
To professionally manage all incoming calls and correspondence. To oversee office cleanliness, security systems, and maintenance schedules, ensuring a safe and productive work environment.
To prepare and submit daily/weekly operational reports and monthly project progress claims (when assigned). To ensure timely dispatch of all required documentation to management and clients.
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We are seeking a dedicated and organized Administrative Assistant to manage essential office functions and support the smooth operation of our business. The ideal candidate will be responsible for issuing important documents, handling basic accounting tasks, and ensuring the efficient running of office operations.
Issuing Documents: Prepare and issue Purchasing Orders, Invoices, and Delivery Orders accurately and promptly.
Payment Follow-ups: Maintain regular communication with clients to follow up on pending payments and ensure timely collection.
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Serve as the primary customer contact point, developing and maintaining strong relationships with customers and business vendors to deliver a positive and consistent customer experience
Support the sales team in managing and coordinating sales activities, including lead generation, customer follow-up, and sales reporting, to ensure pipeline visibility and timely execution
Ensure all sales-related documentation, including contracts and proposals, is accurate, complete, and maintained up to date at all times
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BEREX TECH (M) SDN. BHD. is currently looking for an Admin Assistant to join our team.
This role is suitable for candidates who are responsible, organized, willing to learn, and interested to gain hands-on experience in daily administrative operations, documentation, filing, office coordination, licence renewals, and government authority matters.
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Provide administrative support to company leadership and staff to ensure smooth daily operations.
Handle inbound and outbound customer calls professionally, provide assistance, follow up on inquiries, and achieve daily and monthly call volume and performance KPIs.
Perform general office duties, including filing, mail handling, email and telephone correspondence, and data entry.
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Manage front desk operations, including welcoming visitors, handling calls, enquiries, and directing them to the appropriate departments.
Provide general administrative support, including document preparation, filing, data entry, and communication handling.
Support the Merchandising team in coordinating supplier orders, monitoring delivery schedules, and following up on product availability and quality issues.
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