- Project Management Office (PMO) Support : Monitor overall project timelines, track milestones, and ensure cross-functional teams are aligned with corporate goals. Prepare regular project status and progress reports.
- Corporate Administration & Governance : Oversee and manage high-level corporate administrative processes, ensuring standard operating procedures (SOPs) and corporate governance are maintained across departments.
- Management Coaching & Documentation Enablement : Act as a facilitator and coach for top management and team leaders. Guide them in structuring, refining, and preparing high-impact documentation, such as strategic slide decks, business proposals, and performance reports.
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Risk Management• Perform biannual risk assessments to identify strategic, operational, financial, compliance, and reputational risks and ensure adherence to internal controls and external regulations.• Assist and update the risk register, ensuring risks are identified, analysed, and mitigated effectively through quarterly reviews.• Support risk owners in developing risk treatment plans and monitor their implementation.• Assist and update the KPJU top risk registered in the CURA system and submit it to GM for approval by quarterly reporting.• Collaborate with cross-functional teams to ensure risk management practices are integrated into business processes.
Compliance Management• Ensure compliance with ISO 9001, ISO 21001, OSHA, PDPA, MACC Act, and other relevant regulations.• Assist in regulatory and compliance audits by preparing documentation and coordinating responses.• Assist in developing, reviewing, and updating compliance policies, SOPs, and guidelines in line with legal and regulatory requirements.• Conduct internal compliance audits and self-assessments to identify potential gaps and recommend improvements.• Assist and update the KPJU compliance registered in the CURA system and submit it to GM for approval through monthly reporting.• Keep abreast of regulatory changes and recommend necessary updates to policies and practices.• Maintain records of licenses, permits, certifications, and regulatory submissions.
Incident Reporting and Investigation• Oversee the detection, reporting, and tracking of workplace incidents, accidents, and near-misses.• Facilitate incident investigations and root cause analysis (RCA) to determine contributing factors and recommend corrective actions.• Manage the Incident Reporting System (Q-Radar) to collect, analyze, and report data on incidents (with 24 hours for sentinel/major events and 48 hours for minor events).• Manage the incident reporting through WhatsApp immediately to Group Risk, Compliance and Integrity (GRCI), KPJ Healthcare Berhad.• Develop and maintain incident reporting metrics, ensuring accurate reporting and trend analysis to identify areas for improvement. (with 24 hours for sentinel/major events & 48 hours for minor events).• Work closely with internal teams and regulatory bodies to ensure timely and effective incident resolution.• Submit the declaration of non-clinical incidents to GRCI through monthly reporting.
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Plan, organize, supervise, execute and participate in daily warehouse operation and activities, including the incoming, outgoing, documentation, storage, safety, timesheet and distribution of equipment and supplies and maintenance of inventory and tools and equipment as well as whole warehouse.
Propose and assist management in establishing warehouse standards and procedures; advise of budget-related needs; assist in the bid process for various supplies as required.
Train, supervise and evaluate the performance of assigned warehouse employees; assign workloads to warehouse workers.
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Assist the Head of Accounts & Finance in ensuring that the accounting records and system are in compliance with Company’s policies and the Malaysian Accounting Standards and Statutory requirements. This include upholding confidentiality of the company’s information as required by the law.
Ensuring that all the company’s financial and accounting transactions including its records of assets, liability, revenue and expenses are kept in order, timely and accuracy, towards assisting in the preparation of its full set of accounts.
Ensuring that the functions and processes of Accounts Payable, Accounts Receivable, General Ledger and related Journal entries are executed in accordance to the Company’s policies and best industry practices.
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To ensure R&D laboratories are in compliance with Good Laboratory Practice.
To be aware of and follow the latest references and publications related to pharmaceutical industries.
Ensure R&D standard operating procedure, standard test procedure and specification are updated as per latest United States Pharmacopoeia (USP) and British Pharmacopoeia (BP)
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Assist the Production Manager in overseeing the overall production process, ensuring efficient operations and identifying areas for improvement.
Lead production reviews, analyse production data, and develop actionable improvement plans to optimize workflow and operations.
Collaborate with production planners to coordinate manpower, workflow, and schedules, ensuring that production timelines and quality standards are met.
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Execute audit fieldwork as assigned, including conducting interviews, reviewing documents and performing testing procedures in accordance with the approved audit program.
Prepare clear, comprehensive and accurate audit workpapers that adequately support findings and conclusions in line with internal audit standards.
Identify, document and communicate control weaknesses, operational issues and potential areas for improvement to the Assistant Manager.
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