Lead workplace and front desk operations, including meeting facilities, common areas, pantry services and general office support.
Oversee administrative assets and services, including office equipment, company vehicles, fuel cards, corporate mobile lines and storage facilities.
Coordinate workplace planning and improvement initiatives, including office restacking, minor renovations, refurbishments and workstation arrangements....
Ensure all capital equipment movements in and out of Crown Shah Alam Warehouse are in accordance to Company process and ensure appropriate approvals are obtained prior to movement (e.g. Delivery Orders and Rental Termination/Transport/Returned Dockets are raised, checked and approved).
Provide updates on rental truck utilization and status of floor stock trucks during Operations Meeting.
Ensure the installation process of Company computers and mobile phones and phone lines in accordance with the Company policy....
Candidate must possess or currently pursuing a Diploma or Degree in Administration, Business Studies/Management, HR, Sales, Marketing, Commerce or equivalent.
Preferred skill(s): Good Communication Skills, Good Interpersonal Skills and Responsible.
Applicants must be willing to work at Section 34, Shah Alam....
Administration & Documentation: Maintain and organize procurement-related records, including supplier details, invoices, purchase orders, and other relevant documents.
Sourcing: Liaise and negotiate with suppliers on pricing, delivery timelines, payment terms, and other applicable conditions.
Keep the supplier and product database up to date to ensure accurate and efficient sourcing activities....
Manage and coordinate the CFO’s daily schedule, appointments, correspondence, organizing team meetings, travel arrangements, and other commitments, ensuring all activities are properly organized and followed up in a timely manner.
Coordinate meetings, appointments, and follow-up matters for the CFO.
Assist in preparing monthly management reports....
Ensure timely and accurate processing of all service contracts, orders, invoicing by performing timely housekeeping activities in SAP CRM
Manage billing plans, ensuring all invoices, proforma invoices are accurately prepared and closed within designated timelines to maintain financial accuracy and customer satisfaction
Investigate and resolve errors or discrepancies in orders or data especially with regards to errors for released orders, during housekeeping activities, communicating with relevant stakeholders to resolve issues promptly...
Gulf Lubes Malaysia, located at the Port Klang Free Zone, Pulau Indah, Selangor, is a biodiesel manufacturing plant committed to operational excellence and sustainable energy solutions. Operating under the same group as TPG Oil & Gas, we continue to expand our operations and strengthen our workforce.
To manage and maintain all company licenses, permits, registrations and related regulatory documentation for all entities within the Group, ensuring that all licenses are valid, renewed on time and properly maintained.
The position will also provide support in HR and general administrative matters and undertake other ad-hoc duties as assigned by the Supervisor....