Assist in daily office administration and project support activities.
Maintain proper filing systems and ensure company and project documents are properly organized and updated.
Assist in preparing, compiling, and managing project-related documents such as submissions, reports, correspondence, tender documents, and supporting records.
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Office Management
Construction Management
Project Management
- Good organizational skills with attention to detail.
- Good communication and coordination skills.
- Willing to learn and adapt to a construction project environment.
- Possess a valid driving licence and own transportation is preferred
and business-related matters.
- Able to work independently and manage multiple tasks.
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Responsible for overseeing and managing all administrative functions and daily office operations.
Assist the Directors in the procurement of fixed assets and monitor the maintenance, servicing, and records of Company assets, including motor vehicles, buildings, office equipment, and other fixed assets.
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Order Processing: Handle vehicle bookings, generate invoices, and maintain accurate records of sales transactions.
Documentation & Coordination: Prepare and submit necessary documents for bank hire-purchase loans, insurance, and JPJ (Road Transport Department) vehicle registration/runner coordination.
Monitor daily sales, Cost of Goods Sold (COGS), inventory levels, and key operational metrics across all company outlets, identifying and escalating any discrepancies promptly.
Prepare, analyze, and present accurate operational reports to support timely management decision-making.
Maintain and update project trackers, operational databases, spreadsheets, checklists, and other relevant documentation.
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Document Control: Establish, maintain, and systematically organize all physical and digital project files (e.g., drawings, correspondence, site diaries, and variation orders).
Correspondence Tracking: Log, track, and distribute all incoming and outgoing project mail, emails, and official transmittals to ensure nothing gets lost.
Meeting Support: Assist the Project Coordinator Executive in scheduling site and progress meetings, managing calendar invites, and distributing finalized meeting minutes.
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