Able to participate in tender preparation and to interpret construction drawings for quotation preparation. Responsible for administration of contract & sub contracts documentations. Obtaining quotations, liasing &negotiate with subcontractors & supplier.
Prepare Purchase Orders (PO) using AutoCount system for machinery upkeep and repair works.
Liaise with Manager and suppliers to complete purchasing processes, including PO, DO, supplier invoices and Goods Received records before submission to Accounts.
Maintain monthly machinery work order records and match with operator job sheets for payroll submission to HR.
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Prepare Purchase Orders (PO) using AutoCount system for machinery upkeep and repair works.
Liaise with Manager and suppliers to complete purchasing processes, including PO, DO, supplier invoices and Goods Received records before submission to Accounts.
Maintain monthly machinery work order records and match with operator job sheets for payroll submission to HR.
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Manage the end-to-end recruitment process, including raising requisitions, advertising vacancies, screening candidates, coordinating interviews, preparing job offers, and onboarding new employees.
Administer and maintain the HR HUB system by creating employee profiles, updating employee records, processing new hires, resignations, and ensuring data accuracy and audit compliance.
Coordinate new hire documentation, including employment letters, medical check-ups, bank account opening, HR induction, personnel files, and communication with Payroll and HR Central.
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Manage HR Operations & Payroll – Handle attendance, leave administration, payroll preparation, staff claims verification, and ensure compliance with company policies and statutory requirements.
Support Recruitment & Employer Branding – Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and manage Shapee's LinkedIn page to strengthen employer branding.
Oversee Employee Lifecycle – Coordinate onboarding and offboarding processes, prepare HR documentation, and maintain accurate and confidential employee records.
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Manage HR Operations & Payroll – Handle attendance, leave administration, payroll preparation, staff claims verification, and ensure compliance with company policies and statutory requirements.
Support Recruitment & Employer Branding – Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and manage Shapee's LinkedIn page to strengthen employer branding.
Oversee Employee Lifecycle – Coordinate onboarding and offboarding processes, prepare HR documentation, and maintain accurate and confidential employee records.
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Responsible for administrative, operational, and documentation support for property management tasks. Ensures smooth communication between owners, tenants, and maintenance vendors while maintaining up-to-date record.
Working day/hours: 2 days per week (8am to 5:30pm)