To establish and manage an organized filing system for all departments, ensuring proper documentation of contracts, reports, and correspondence. To regularly audit files for completeness and accuracy.
To professionally manage all incoming calls and correspondence. To oversee office cleanliness, security systems, and maintenance schedules, ensuring a safe and productive work environment.
To prepare and submit daily/weekly operational reports and monthly project progress claims (when assigned). To ensure timely dispatch of all required documentation to management and clients.
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We are seeking a dedicated and organized Administrative Assistant to manage essential office functions and support the smooth operation of our business. The ideal candidate will be responsible for issuing important documents, handling basic accounting tasks, and ensuring the efficient running of office operations.
Issuing Documents: Prepare and issue Purchasing Orders, Invoices, and Delivery Orders accurately and promptly.
Payment Follow-ups: Maintain regular communication with clients to follow up on pending payments and ensure timely collection.
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We are looking for a meticulous, neat, and fast-learning Finance Admin Intern to support the finance team at The BrandLaureate. This role is ideal for a finance student or fresh graduate who wants hands-on exposure to accounting operation.
As the Finance Admin Intern, you will support day-to-day accounting and administrative functions: from data entry and reconciliation to bookkeeping and proper documentation to ensure the finance team's records are accurate, organised, and audit-ready at all times.
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Maintenance of surgeon/registrar customer database, instruments/implants consignment database and other related Sales and Marketing databases
Support, coordinate and organize country-based marketing and sales events — both internal and external
Provide day-to-day support to the sales and marketing teams that enables them to successfully execute sales activities and other sales operations. Such as, but not limited to, request, follow up and obtain samples, brochures and other promotional items including hardcopy, digital and online marketing materials
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Sales Support & Documentation: Prepare, format, and issue accurate sales quotations and order acknowledgements in a timely manner.
Tender Management: Assist in compiling, organizing, and submitting complete tender documents, ensuring all compliance and deadline requirements are strictly met.
Project Coordination: Provide day-to-day administrative support to the project team, tracking milestones, updating logs, and organizing project files.
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We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment — this role is for you.
Recruitment & Sourcing: Post job openings across job boards, screen resumes, schedule candidate interviews.
Onboarding & Offboarding: Prepare offer letters, collect new-hire documentation, coordinate orientation programs, and assist with offboarding and exit procedures.
HR Administration: Maintain employee records in the HR Information System (HRIS) ensuring data accuracy and full compliance with local labor regulations.
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